Executive Assistant

Hiring Department Mercantile Library Job Description Essential Duties and Responsibilities include the following; otherduties may be assigned as necessary: Provide administrative assistant support to director andcurators. Coordinate membership program, perform necessary tasks formaintenance of membership database and records. Record cash and in-kind donations including those for Barrigerand Pott Libraries; print thank you letters for cash and in-kindgifts for appropriate signature. Coordinate planning and execution of all library events toinclude weekend and evening programs. Coordinate planning and execution of all library boardmeetings. Purchase office supplies, archival and cataloguing materials,and other items as needed in accordance with the library's budgetand director's approval. Ensure all purchases adhere to theUniversity of Missouri System's Procurement policies andprocedures. Assist with design, formatting and production of event andcollection related printed materials. Provide other assistance to director and curators asrequired. This position reports to the Executive Director of the St. LouisMercantile Library. Shift 40 hours/week, Monday through Friday. Typical shift: 8am-5pm withsome flexibility; occasional evenings and weekends for specialevents. Minimum Qualifications Bachelor's degree or an equivalent combination of education andexperience and at least 3 years of experience from which comparableknowledge and skills can be acquired is necessary Preferred Qualifications Working knowledge of the Adobe suite, particularly Photoshopand Acrobat Experience and/or training in Graphic Art Experience in a library or museum setting is a plus Complete proficiency with the full Microsoft Office suite Exceptional verbal and written communication skills Excellent organizational skills and careful attention todetail Ability to work effectively in a fast-paced environment thatrequires multitasking Reliability and punctuality are essential Strong people skills and an excellent customer serviceattitude Ability to lift forty pounds and push a loaded cart Anticipated Hiring Range $22-$24 Grade: GGS-008 University Title: EXECUTIVE ASSISTANT Internal applicants can determine their University title byaccessing the Talent Profile tile in myHR. Application Materials Application materials include a cover letter and resume.Finalists will be asked to provide references at a later date. Applicants must combine all application materials into one PDFor Microsoft Word document and upload as a resume attachment to theUMSL Careers: Limit document name to 50 characters. Maximum size limit is11MB. Do not include special characters (e.g., /, &, %, etc.).For questions about the application process, please View email address on click.appcast.io. If you are experiencing technical problems,please email View email address on click.appcast.io. Sponsorship Information Applicants must be authorized to work in the United States. TheUniversity will not sponsor applicants for this position foremployment visas. Benefit Eligibility This position is eligible for University benefits. As part of yourtotal compensation, the University offers a comprehensive benefitspackage, including medical, dental and vision plans, retirement,paid time off, short- and long-term disability, paid parentalleave, paid caregiver leave, and educational fee discounts for allfour UM System campuses. For additional information on Universitybenefits, please visit the Faculty & Staff Benefits website at Equal Employment Opportunity The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please email the Office of HumanResources at View email address on click.appcast.io. #J-18808-Ljbffr