Executive Assistant to Founder of Fast-growing Series A Startup

Executive Assistant

High-profile founder is looking for an executive assistant to join her team. With their recent series A, this is an incredible opportunity to join a fast-growing startup and be an early member of the team! In this role, you will provide administrative support to the founder to ensure the day-to-day runs smoothly and efficiently, including inbox management and drafting communications, calendar management and scheduling, booking travel, and ad hoc tasks and projects. Someone extremely organized and detail-oriented, who navigates ambiguity with calm focus and can juggle multiple moving pieces. Previous experience supporting a busy tech executive is preferred, and AI fluency. This role will begin primarily in-office, 5 days/week, based in NYC during the ramp-up period, and will then offer flexibility to work from home 1-2 days/week. 160-180K DOE + benefits, bonus, and unlimited PTO.

Responsibilities:

• Own the founder's calendar with prioritization, ensuring priorities are aligned and time is optimized.
• Serve as gatekeeper and point of contact for internal and external stakeholders.
• Manage inbox triage and draft responses on the founder's behalf.
• Prepare briefing materials, presentations, and reports for board meetings, investor meetings, and key decisions.
• Attend meetings, take notes, track action items, and ensure follow-through.
• Plan and execute company events, off-sites, and team gatherings.
• Coordinate complex travel arrangements across multiple time zones.
• Lead cross-functional projects to keep initiatives moving forward.
• Manage relationships with vendors, consultants, and key stakeholders.

Qualifications:

• 3-5+ years of experience supporting c-level executives, ideally in startups or fast-paced environments.
• Exceptional written and verbal communication skills.
• Proactive problem-solver who anticipates needs before being asked.
• Comfortable with ambiguity and rapid context-switching.
• High emotional intelligence and the ability to build relationships at all levels.
• Impeccable discretion with confidential information.
• Tech-savvy and quick to learn new tools.
• Unflappable under pressure with strong attention to detail.
• Curious and comfortable working with new tech, including AI tools.