New York Theatre Workshop - Executive Assistant

Job Description

Job Description

Executive AssistantNew York Theatre Workshop seeks a highly organized Executive Assistant to support the Artistic Director and Managing Director. This role sits at the center of NYTW's Executive department, managing schedules and correspondence and collaborating on Board-related work, ideal for someone who is interested in the administrative and artistic sides of non-profit theatre administration and management. The ideal candidate is a proactive problem solver who exercises sound judgment, maintains confidentiality, and builds strong relationships across staff, artists, Board members, and donors. About the Position:· Coordinates the schedules for the Artistic Director and Managing Director, including purchasing tickets, booking reservations, and collaborating with external and internal stakeholders and community members on planning meetings.· Manages travel, phone lines, contacts, meeting preparation and correspondence for the Artistic Director and the Managing Director. Reconciles both credit card statements.· Tracks and executes action items and supports projects and long-term departmental and organization-wide planning on behalf of the Artistic Director and Managing Director and in collaboration with the Chief of Staff.· Assists Chief of Staff, Managing Director, and Development team members in coordinating quarterly Board of Trustees' meetings and Board Committee Meetings including scheduling, preparing meeting materials, agendas, and meeting minutes. · Supports Chief of Staff with communication, engagement, and materials for Board of Trustees governance and relations.· Collaborates with Development Department on special events, grant review processes, and tracking and initiating of the Artistic and Managing Directors' donor, prospect, Board, artist and constituent relationships.· Supports Chief of Staff in setting up, organizing agendas, preparation, and scheduling for monthly all staff meetings and any staff events or trainings. Takes notes at Senior Leadership Team meetings and All Staff Meetings as needed.· Supports the Artistic Director and Managing Director on-site at NYTW whenever the leaders are in the office. ··Provides backup reception coverage as needed, including answering phones, greeting visitors, directing inquiries, and maintaining efficient front desk operations. About You:· You're committed to equity, diversity and inclusion in all aspects of your work.· You have a passion for theatre and a desire to build meaningful connections between adventurous theatregoers and visionary artists. A working knowledge of the New York theatre world is a plus.· You have prior office, scheduling, stage management, or assisting experience, and an interest in the management of not-for-profit cultural institutions.· You are committed to open and honest communication while also using tact and discretion, and you have the ability to maintain confidentiality.· You have strong written and verbal communication skills.· You build strong, collaborative relationships with artists, staff, Board members, and donors alike.· You are organized and detail-oriented, taking pride in creating and maintaining efficient processes and systems.· You exercise perceptive judgment and thoughtful prioritization in your decision-making, and you're a proactive problem solver who can work both independently and collaboratively. About the Team:The Artistic Director and Managing Director are the leaders of NYTW, and this role reports directly to both of them. The Directors manage all of NYTW's departments and oversee a wide range of artistic and administrative projects and initiatives. They are simultaneously responsible for the day-to-day realities of running an Off-Broadway theatre company and keeping a forward-looking eye on the big picture. The Chief of Staff manages Board relations and governance for NYTW and serves as its primary project manager. The Executive Assistant works closely with the Artistic Director, Managing Director, and Chief of Staff to accomplish institutional objectives and to streamline communications between the Executive department and vital NYTW constituencies including the staff, Board of Trustees, supporters, artists and other members of the theatre community. About New York Theatre Workshop:At New York Theatre Workshop, we work relentlessly to empower visionary theatre‐makers and bring their work to adventurous audiences through productions, artist workshops, and education and community engagement programs. We're proud to be a home base for many of the most significant theatre‐makers of our time, nurturing groundbreaking writers like Nathan Alan Davis and Celine Song alongside powerhouse playwrights like Amy Herzog and Ayad Akhtar. From Rachel Chavkin and Lileana Blain‐Cruz to Whitney White, Liesl Tommy and Rubén Polendo, we empower inimitable auteur‐directors and give invaluable support to tremendous talents in the earliest days of their careers. We've maintained decades‐long relationships with legendary theatre‐makers like Colman Domingo, Ivo van Hove, Dael Orlandersmith and Caryl Churchill, who have shaped our very understanding of what theatre can be. Since our founding in 1979, we've produced over 150 fully-realized productions including Jonathan Larson's Rent; Tony Kushner's Homebody/Kabul; Doug Wright's Quills; Claudia Shear's Dirty Blonde; Rick Elice's Peter and the Starcatcher; Glen Hansard, Markéta Irglová and Enda Walsh's Once; David Bowie and Enda Walsh's Lazarus; and Stephen Sondheim and George Furth's Merrily We Roll Along, directed by Maria Friedman. Enabling our artists to push boundaries generates work like Nathan Alan Davis's Nat Turner in Jerusalem; Anaïs Michell's Hadestown; Mfoniso Udofia's Ufot Family Cycle; The Bengsons' Hundred Days; Heidi Schreck's What the Constitution Means to Me; Jeremy O. Harris's Slave Play; Celine Song's Endlings; Kristina Wong's Kristina Wong, Sweatshop Overlord; Aleshea Harris's On Sugarland; Mona Pirnot's I Love You So Much I Could Die; Moisés Kaufman and Amanda Gronich's Here There Are Blueberries; The Lazours' We Live in Cairo; Damon Cardasis, James Ijames, Sia and Honey Dijon's Saturday Church; and Lucas Hnath's new version of Molière's Tartuffe. NYTW productions have received a Pulitzer Prize, 29 Tony Awards, 2 Grammy Awards, and numerous Obie, Drama Desk, and Lucille Lortel Awards.But that's not what we're proudest of. We take the greatest satisfaction from the community we've built, and the perspective‐shifting experiences we've delivered along the way. We all think that theatre can bring people together, change the conversation, and have a profound impact. We feel fortunate to get to support it. If that sounds like something you're interested in too, we'd love to meet you. To Apply:Salary range is $50,000–$52,000. Benefits include employer-paid medical, dental, life insurance, and paid time off. NYTW has several affinity spaces as well as a Core Team of staff members across the organization committed to moving specific initiatives forward in our focus on Equity, Diversity and Inclusion.Applications are accepted on a rolling basis, but please send in your application by Friday, September 4th for priority consideration.We know there are great candidates that may not have all of the qualifications listed above but possess intuitive knowledge or other fully transferable skills. If that's you, don't hesitate to apply and tell us about yourself.Please note that NYTW is in a hybrid work environment. However, this position, in support of Executive Leadership, will require onsite, in-person activity Monday through Fridays with the ability to work from home depending on Executive Leadership schedules. The applicant should intend to reside in the greater NYC area.To apply, please use the following hyperlink and fill out the required fields on the job application: -nytw/NYTW is an Equal Opportunity Employer (EOE). We are committed to diversity in all areas of our work, on and offstage. We encourage applicants with a unique cultural perspective inclusive of race, ethnicity, gender identity or expression, class, physical ability and sexual orientation.