General Administrative Assistant

Role Description

We’re looking for a proactive and resourceful General Administrative Assistant to support a property management client across a variety of administrative, coordination, and research-focused tasks. This role involves assisting with day-to-day operations, supporting organizational initiatives, and managing responsibilities across speaking engagements, rental property oversight, nonprofit activities, and internal project workflows.

This is a high-impact role where you will:

• Assist in presenting our team for speaking and training opportunities.
• Conduct outreach calls and follow-ups related to event coordination and professional engagements.
• Provide administrative and research support across upcoming projects and business activities.
• Help maintain productivity across multiple ongoing priorities using HubSpot, Kajabi, and other tools.

Main Responsibilities

• Outreach & Lead Support:
  • Research opportunities aligned with the business such as conferences, CE classes, universities, nonprofits, and corporate events.
  • Build lists of potential contacts and decision-makers (education directors, event planners, etc.).
  • Make outbound calls using provided scripts and confirm important details such as deadlines, themes, and requirements.
  • Maintain CRM records in HubSpot, ensuring accurate tracking of follow-ups and statuses.
  • Support Kajabi management and handle submission of proposals, speaker packets, and related materials.
  • Assist with nonprofit startup tasks and operational coordination.
• General Administrative Tasks:
  • Manage calendar invites, confirmations, and inbox correspondence.
  • Organize Google Drive/Dropbox files, including folders, headshots, bios, and reports.
  • Coordinate tasks across nonprofit, speaking, and real estate operations as assigned.
  • Support leadership with project management (10 hours/week for Tracey, 30 hours/week for Stacey).
  • Handle phone calls (outbound and inbound) and manage email communication.
• Real Estate / Property Support:
  • Update tenant information in the property management system.
  • Track rent receipts, maintenance requests, and rehab progress in spreadsheets.
  • Follow up with property managers and vendors in Branson, MO.
  • Monitor Housing Authority (HAKC) renewals and rent increase processes.
  • Conduct research for possible property acquisitions.

Tools & Platforms You Will Use

• HubSpot CRM
• Canva (for one-sheets, proposals, and simple design needs)
• Kajabi
• Google Workspace (Drive, Docs, Sheets, Calendar)
• Microsoft Word & Excel
• Social media platforms for posting schedules (YouTube, LinkedIn, TikTok, Instagram, X, Hootsuite)

Qualifications

• Excellent written and spoken English (professional phone communication required)
• Strong organizational skills, attention to detail, and proactive mindset
• Confident using HubSpot, Kajabi, Canva, and productivity tools
• Fast and efficient researcher (contacts, information, data)
• Strong follow-up habits and ability to complete tasks independently
• Comfortable managing shifting priorities and supporting multiple projects simultaneously

Bonus Experience

• Background in real estate, association events, or nonprofit operations
• Cold outreach or sales experience
• Familiarity with speaker marketing, continuing education coordination, or grant research

Nice to Haves

• Self-starter with initiative
• Clear communicator with strong follow-through
• Comfortable working with both structured and unstructured tasks
• Passionate about supporting meaningful work and business growth
• Thrives in a high-energy, purpose-driven environment

Technical Requirements

• Internet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port)
• i5 11th Gen or higher
• Windows 11 / MacOS Catalina or higher
• Minimum of 8 GB RAM
• Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background)
• Back-ups in case of power or internet provider interruptions
• Good headset and webcam (preferably noise-canceling headset)

Benefits

• Competitive Salary — We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities.
• Remote Work — This role is 100% remote, allowing flexibility and eliminating daily commute.
• Paid Time Off — Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being.
• HMO Coverage — Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization. This helps ensure employees have access to routine checkups, consultations, and coverage for medical care.