Admin Assistant to the Early Learning and Leadership & Innovation Centers

Reports to: Directors of the Early Learning Center & the Center for Leadership & Innovation Supervises: N/A FLSA Status: Non-Exempt Pay: $29.50 to $32 per hour

FTE: 80%

Schedule: Full-year position, exact schedule and days (4 or 5 days/week) flexible Job Summary Under general supervision, provides administrative support for the Director of the Early Learning Center (ELC) and the Director of the Center for Leadership & Innovation (CLI). Responsibilities Provides administrative support primarily for the Director of the Early Learning Center, and the Director of the Center for Leadership & Innovation, including planning and scheduling appointments, meetings, conferences and teleconferences Perform general clerical duties including phone systems, photocopying, mail distribution, filing Maintains staff records in a confidential manner (e.g. evaluations, purchase orders, subscriptions, PTO) Maintains/updates paper or e‑filing systems, records, accounting documentation Organizes and supports registration, travel, and hotel arrangements regarding professional conferences, workshops, and courses Provides logistical support for field trips Inputs rosters and class schedules into the student information system Works collegially with the main office coordinator and other administrative assistants, ensuring a welcoming office environment and addressing the various needs of students, families, and visitors Provides back up coverage to main office coordinator Supports special events, as needed Is familiar and complies with all policies and regulations as put forth in the school’s documents Takes all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials, and facilities Provides clerical support for DCYF licensing regulations including employee MERIT files Provides clerical support for Clock Hours and Stars Hours documentation Maintains academic portions of ELC student records including testing records and report cards (electronic, current files, archived files) Enthusiastically engages in professional growth opportunities within and beyond the STS community Establishes and cultivates community relations by maintaining open and candid dialogue with all of the school’s constituencies Performs other duties as assigned Qualifications High School Diploma or GED required Bachelor’s degree from a 4‑year college or university preferred 3+ years’ experience working in an office environment Experience with school focused technology is a plus: Veracross, FinalSite, PickATime, SchoolPass Required Knowledge, Skills & Abilities Excellent verbal and written communication skills Proficient at working in a Microsoft Windows environment (Windows 7 or higher), using Office (version 2010 or higher), including Outlook; ability to master common automated systems for record keeping, and confidently learn new technology Excellent calendar and time management skills Excellent problem-solving skills Ability to research and recommend solutions in support of the Directors Excellent customer service skills Excellent professional (email, phone, letter) etiquette Ability to maintain confidential information Ability to work and communicate well with all constituents Ability to sit and keyboard, talk on the phone up to 8 hours per day Benefits Medical Health Savings Account Dental Vision Dependent Care Spending Account Long-Term Disability Life Insurance Retirement Savings Winter Wellness Days (between Dec 25 and Jan 1) #J-18808-Ljbffr St. Thomas School