Administrative Coordinator

When you work at Moldaw Residences, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life! Moldaw Residences is recruiting for a detail-oriented and customer service-focused Business Office Assistant to join our team! In this role you will provide administrative support to the Business Office, Sales & Marketing, and Executive teams while helping ensure smooth daily operations throughout the community. Here are a few of the daily responsibilities of a Business Office Assistant: Maintain resident, prospect, and sales records in various business systems and databases. Prepare admission, residency, and other prospective resident documents. Assist with resident billing, accounts payable, payroll review, and financial recordkeeping. Prepare reports, update schedules, and maintain organized files and records. Assist with marketing activities, social media updates, events, and prospective resident communications. Support resident move-ins and maintain accurate information in CRM and business systems. Provide front desk coverage as needed and respond to inquiries from residents, families, staff, and vendors. Support creating a culture where business decisions and employee engagement drive resident satisfaction and occupancy. Here are a few of the qualifications we need you to have: Associate's degree or higher required; Bachelor's degree preferred. Minimum two (2) years of administrative support experience. Experience in senior living preferred. Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook. Strong organizational, communication, and customer service skills. Ability to manage multiple priorities, meet deadlines, and maintain confidentiality. Experience with payroll, billing, accounts payable, or CRM systems preferred. If you're an organized, compassionate professional who enjoys supporting a team while making a difference in the lives of older adults, please apply, we'd love to get to know you! Full Time Position Monday through Friday EEO Employer Job Info Job Identification 36731 Posting Date 06/03/2026, 02:04 AM Degree Level Associate Degree Job Schedule Full time Locations 899 E Charleston Rd, Palo Alto, CA, 94303, US #J-18808-Ljbffr