Accounts Payable Administrator

Company Description Duracell Power Center, a Duracell Authorized Licensee, develops smart home energy storage solutions that support clean, affordable, and reliable power for homeowners. The company designs, refines, and manufactures flexible battery and solar storage systems that help both customers and the planet. Its newest product, the Duracell Power Center, is a modular, easy-to-install home battery and solar storage solution from a trusted leader in power. Featuring industry-leading Lithium Iron Phosphate batteries, these units integrate with both new and existing systems, giving homeowners more choice and control over their energy use. Job Title: Accounts Receivable / Accounts Payable (AR/AP) Administrator Location: San Jose, CA (On-Site) Position Type: Full-time Reports To: CFO Department: Administrative Support/ Finance Work Location: San Jose, CA. Job Summary The AR/AP Administrator manages daily financial operations, focusing on vendor payments (Accounts Payable) and customer invoicing (Accounts Receivable). Beyond core accounting functions, this role provides critical administrative support to the broader team and leadership. This is a fully on-site position in our San Jose office for a proactive professional who is willing to "roll up their sleeves" to support the company’s operational and cultural needs. Core Responsibilities Accounts Payable (AP) Digital Invoice Management: Review, code, and route vendor invoices using Bill.com. Payment Execution: Schedule automated weekly check runs, ACH transfers, and wire payments via Bill.com. Workflow Approvals: Manage internal invoice approval workflows to ensure timely payments. Vendor Relations: Act as the primary contact to resolve billing issues and payment status inquiries. Accounts Receivable (AR) Billing & Invoicing: Generate and issue accurate invoices to clients using QuickBooks. Cash Application: Post customer payments (checks, credit cards, ACH) directly into QuickBooks. Collections: Review weekly aging reports and follow up on overdue customer accounts. Reconciliation: Match daily bank deposits against customer ledger accounts to ensure system accuracy. General Accounting & Administrative Support Executive & Board Support: Assist in the preparation of data, charts, and materials for Board of Directors (BOD) presentations. Compliance: Manage and file necessary government compliance reporting. Culture & Events: Coordinate logistics for team outings and internal company events. Data Integration: Ensure smooth, accurate synchronization between Bill.com and QuickBooks. Month-End Closing: Assist the accounting team with account reconciliations and close tasks. Operational Support: Provide general administrative assistance to ensure the office runs smoothly, handling tasks beyond traditional "bean counting" as needed. Qualifications Experience: 2+ years of bookkeeping, AR/AP, or office administration experience. Software: Proven proficiency with QuickBooks and Bill.com is highly preferred. Technical Skills: Strong Microsoft Excel skills (including formulas and data formatting) and PowerPoint for presentation support. Mindset: A versatile, "can-do" attitude with a willingness to take on varied administrative tasks outside of core accounting. Location: Ability to work full-time on-site at our office in San Jose, CA. Medical, dental, and vision 401(k) Paid Time Off (PTO) Paid company holidays Salary Range $52, 000 to $70,000 annually (based on skills and experience) #J-18808-Ljbffr