Bilingual Office Administrative Assistant

Location:


DTLA

Schedule:


Full-Time

Parking:


Provided

About the Role

We are seeking a professional, reliable, and customer-focused Office Coordinator to support the daily operations of a newly opened client-facing office in Downtown Los Angeles. This position focuses on client service, office administration, scheduling, and front desk support. The ideal candidate will be comfortable welcoming visitors, managing appointments, coordinating virtual consultations, and providing a positive experience for every client.

This is not a legal support position and does not involve handling legal matters or providing legal assistance.

Responsibilities

• 
  Serve as the first point of contact for clients and visitors
  
  



• 
  Greet clients and create a welcoming, professional environment
  
  



• 
  Schedule and coordinate virtual consultations and appointments
  
  



• 
  Assist with client check-in and appointment management
  
  



• 
  Provide exceptional customer service in both English and Spanish
  
  



• 
  Handle general administrative and office support tasks
  
  



• 
  Maintain office organization and daily operations
  
  



• 
  Ensure clients are prepared and connected for virtual meetings
  
  

Qualifications

• 
  Previous administrative, front desk, receptionist, or office support experience
  
  



• 
  Bilingual in English and Spanish required
  
  



• 
  Strong customer service and interpersonal skills
  
  



• 
  Professional, polished, and dependable demeanor
  
  



• 
  Excellent organizational and scheduling abilities
  
  



• 
  Ability to work independently and manage office responsibilities
  
  



• 
  Trustworthy and reliable, with the ability to maintain office security and access
  
  

Additional Information

• 
  Candidate will be entrusted with office access and keys
  
  



• 
  Parking provided
  
  



• 
  Must be available to support the office's grand opening on Friday and Saturday
  
  



• 
  Opportunity to play a key role in launching and supporting a new office location
  
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.

Ultimate Staffing