Executive Assistant to CEO and COS

Job Description

Job Description

This job is posted on behalf of C-Suite Assistants by Top Echelon.

A recently founded firm in Williamsburg that matches C-level executives from prominent companies is looking for an Executive Assistant to the CEO and Chief of Staff. The role is 70% supporting the CEO and 30% COS. The company has been in business for 1.5 years and is profitable and VC-backed and currently has 5 employees. The role is 5 days in office.

About the Job:

¨ Drafting client and internal communications

¨ Coordinate and prioritize meetings

¨ Vet and prioritize emails

¨ Manage contracts and coordinate invoicing

¨ Maintain the CRM

¨ Maintain busy calendars and prioritize on executives’ behalf

¨ Compose and prepare confidential correspondence

¨ Prepare materials for meetings; internal and external

¨ Serve as the first point of contact for the executive office

¨ Follow SOPs/playbooks precisely, while spotting where they should be improved.

¨ Manage confidential communications.

¨ Plan events

¨ Coordinate complex travel arrangements and create itineraries

¨ Process expense reports

¨ Some off-hour availability required

About You:

¨ Minimum of 5 years of experience supporting a CEO

¨ BA/BS from a college or university

¨ Experience working at a startup

¨ Interested in growing with the company

¨ Curious – connect the dots

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨ Strong communication skills: written and verbal

¨ Comfortable with ambiguity and shifting priorities

¨ Using automation tools for efficiency

¨ Polished, professional demeanor and the gravitas to interact with high-level executives

¨ Outstanding communication skills

Salary, Benefits (medical, dental vision) paid 100% by the company, Paid Vacation