Senior Executive Assistant

Senior Executive Assistant

Immediate need for a talented Senior Executive Assistant. This is a 06+ Months Contract opportunity with long-term potential and is located in Mountain View, CA (Hybrid). Please review the job description below and contact me ASAP if you are interested.

Job ID:26-30902 Pay Range: $40 - $46/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities:

• Manage complex executive calendars, including scheduling meetings, resolving conflicts, and coordinating with internal and external stakeholders.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and related logistics.
• Manage travel and expense activities, including expense reports, receipts, and reimbursements using Concur.
• Serve as a communication liaison between the executive, employees, clients, and other stakeholders.
• Prepare and organize presentations, reports, documents, correspondence, and other executive materials.
• Handle confidential and sensitive information with a high degree of discretion and professionalism.
• Support office and administrative operations, including records management and maintaining organized documentation.
• Conduct research, compile information, and perform basic data analysis to support executive decision-making.
• Represent the executive professionally when interacting with internal and external stakeholders.
• Develop a strong understanding of organizational processes, policies, and procedures to effectively support executive priorities.
• Use sound judgment and discretion to anticipate needs, prioritize tasks, and facilitate the executive's activities.
• May provide guidance, training, or supervision to junior administrative or clerical staff.

Key Requirements and Technology Experience:

• 35 years of experience in an Executive Assistant, Administrative Assistant, or similar executive support role.
• Strong experience managing complex calendars using Microsoft Outlook.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Ability to work independently, exercise sound judgment, and proactively anticipate executive needs.
• Proficiency with Microsoft Office and common business productivity tools.

Our client is a leading IT Industry and we are currently interviewing to fill this and other similar contract positions.