Administrative Assistant (Bilingual Spanish)

Have administrative experience and looking to grow your career? Enjoy working with people and learning the operations of a business? THEN this is the job for YOU!! National commercial property management company is looking to add a temporary/temp to hire Property Coordinator to their beautiful Miami portfolio. Great opportunity to build your career with a company that focuses on providing high quality service to their tenants, as well as highly valuing their employees!! Company provides a positive work environment, thorough training, and professional development with opportunity to grow your career in the Property Management Industry!! Bilingual Spanish required!

Responsibilities:

• Answering phones and greeting incoming guests or tenants
• Maintaining all files for tenants
• Executing a variety of events at the property
• Assisting tenants with specialty concierge services
• Supporting Property Manager with various projects
• Gathering certificates of insurance and business licenses
• Managing expiration dates for both certificates and license
• Dispatching maintenance for tenant requests
• Communicating with vendors and contractors
• Maintaining vendor files
• Receiving and coding incoming accounts payable
• Scheduling meetings for Manager
• Coordinating tenant appreciation days
• Preparing correspondence and reports for Manager
• Communicating with tenants about external improvements or cleaning schedules
• Resolving customer/tenant questions or concerns

Desired Skills:

• Ability to work well with others
• Ability to prioritize
• Detailed

Required Skills:

• BA or BS degree (preferred)
• Intermediate MS Office skills
• 2+ year of office experience
• Commercial Property Management Experience a Plus