Office Manager

Office Manager

Position at Clarvida - California Location: Santa Ana, CA Employment Type: Permanent Salary: $28.00-$29.00 /hour

About the Role The Office Manager is responsible for managing, leading and coordinating the office staff and administrative services at a site(s), office or program which may include facilities management, operational initiatives and general office administration services; which may include the reception area, client / vendor greeting, client / office billing, file maintenance, internal accounting, computer and understanding of office/program services.

Essential Job Functions and Requirements

• Analyzes and organizes office operations and procedures such as distributions of forms, typing, flow of correspondence, filing, requisition of supplies, client billing, and other clerical/administrative services
• Evaluates office production, revises procedures, or devises new forms to improve efficiency or workflow
• Establishes uniform correspondence procedures and style practices, including managing petty cash
• Formulates procedures for systematic retention, protection, retrieval, transfer and disposal of records
• Consults with superior on a regular basis to keep him/her up to date on administrative issues and needs
• Responsible for assignment of duties, approval of expenses and timecards, performance management and personnel actions, and serving as resources for consultation and advice for clerical/administrative staff
• Facilitates regular meetings to ensure staff is well-informed
• Responsible for adhering to department budget and participates in development of such
• Reviews the monthly budget report and advise superiors of accounts over or under budget
• Retrieves, organizes and creates financial and tracking reports for items such as employee and programming expenses and reconciling of invoices / client invoicing for guidance of management
• Ensures reception area and office/program is clean, organized and office equipment operates properly
• Coordinates facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.)
• Participates in program staff and planning meetings as required and may take minutes for such meetings
• Attends UR and county/state and other agency meetings as required
• May perform the duties primarily performed by the clerical staff supervised on a limited basis
• Completes special projects and reports assigned
• Other duties as assigned or necessary to support your program and/or the company

Qualifications

• Bachelor's degree or associate degree preferred
• Extensive office management experience may be considered equivalent to education

Competitive salaries & benefits • Paid Vacation Days (1st year 12 days; increases with tenure) • Paid Sick Days (Accrual per pay period) • 10 Paid Holidays (including Day after Thanksgiving) • Medical, Dental, Vision including a Health Savings Account or FSA • Health, Dependent and Transportation Flexible Spending Accounts • Basic and Optional Life Insurance for Employee, Spouse and/or Dependents • 401K Perks @ Clarvida (student loan refinancing, pet insurance, Verizon wireless discount, movie, hotel, concert and sporting event discounts) *benefits may vary based on Position/State/County

Application Deadline: Applications will be reviewed on a rolling basis until the position is filled. If you're #readytowork we are #readytohire! Not the job you're looking for? Clarvida has a variety of positions in various locations.