Executive Assistant

Responsibilities Provide day‑to‑day administrative and operational support including preparation and coordination of communications, calendar management, and meeting logistics Organize and maintain complex calendars, including scheduling large meetings with senior‑level executives across the company Coordinate complex international travel across multiple time zones and regions, leveraging knowledge of global geographies, visa requirements, and cultural considerations to ensure seamless execution Support client meetings by coordinating agendas, preparation materials, logistics (including catering and security clearance), compliance pre‑approvals, and internal prep sessions Prepare, edit, and produce high‑quality PowerPoint presentations, Word documents, reports, and other executive‑ready materials, with a strong attention to detail and a focus on efficiency and consistency Serve as a professional point of contact for written and verbal communications on behalf of the Investments leadership team Participate in coordinating employee and volunteer events as part of the shared administrative team responsibilities Provide backup coverage for other Executive Assistants and collaborate closely with the Quantitative Solutions Admin Team on ad hoc projects and broader initiatives Requirements Minimum of six years of experience supporting senior‑level executives in a fast‑paced professional environment Prior experience in the financial services or investment management industry Hands‑on, roll‑up‑your‑sleeves mindset with a willingness to take on whatever is needed to support the team Strong sense of ownership and accountability; approaches work with a client‑service orientation Comfortable operating in ambiguity and adapting quickly as priorities evolve Proven project and workflow management skills, with the ability to manage a high volume of concurrent requests while maintaining accuracy and follow‑through Exceptional attention to detail and commitment to producing polished, executive‑level deliverables Strong time‑management and prioritization skills, with the judgment to manage shifting deadlines and competing stakeholder needs Advanced proficiency in Microsoft PowerPoint and Word; strong working knowledge of Excel for tracking, organization, and analysis High level of integrity, discretion, and judgment in handling highly sensitive and confidential information Ability to communicate effectively across teams to align priorities and business objectives Working knowledge of Concur and Workday Flexibility to work overtime as needed #J-18808-Ljbffr