Executive Assistant

Executive Assistant

Personify Health is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior executive leaders within our organization. This role is responsible for managing priorities, coordinating logistics, and ensuring leaders are prepared and positioned to focus on strategic business objectives.

The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, exercises sound judgment, and excels at building strong relationships across all levels of the organization. This individual will serve as a trusted partner to executive leadership while helping drive alignment, communication, and execution across key initiatives and stakeholders.

This is a hybrid position based in Millburn, New Jersey, requiring an on-site presence as needed to support our executive team. Occasional travel may be required to support leadership meetings, company events, and business priorities.

Own the details that drive impact. Manage complex executive calendars, coordinate domestic and international travel, and help prioritize competing demands to ensure leaders' time is aligned with the highest-impact work. Anticipate scheduling conflicts, proactively manage shifting priorities, and create efficiency in a dynamic environment.

Deliver excellence in communication. Help executive leaders stay organized and prepared by coordinating meeting logistics, organizing notes and materials, tracking action items, and supporting follow-up activities. Ensure information is communicated clearly and efficiently across stakeholders while maintaining a high level of professionalism, accuracy, and attention to detail.

Drive alignment and follow-through. Plan and facilitate executive meetings, leadership team discussions, offsites, and company events. Prepare agendas, organize materials, document key takeaways, and track action items to ensure accountability and timely execution. Help leaders stay prepared for important discussions and decisions by organizing information and anticipating needs.

Be a trusted connector. Serve as a key liaison between executive leaders, employees, board members, private equity partners, external stakeholders, and other Executive Assistants across the organization. Coordinate meetings, communications, travel, and logistics across a broad network of stakeholders while fostering strong relationships and seamless collaboration. Handle sensitive and confidential matters with discretion, professionalism, and care.

Keep us moving forward. Manage expense reports, travel arrangements, budget tracking, and administrative workflows while providing coordination and support across multiple functions. Anticipate needs during periods of travel, planning cycles, and high-volume activity to ensure continuity and momentum.

Support leadership events and business operations. Provide coordination and logistical support for executive meetings, leadership team gatherings, customer visits, board meetings, and company events. Partner with internal teams and external vendors to ensure seamless execution of both virtual and in-person experiences.

What you'll bring:

• 5+ years of experience supporting C-suite executives, Presidents, or senior business leaders in a fast-paced environment.
• Demonstrated experience managing complex calendars, travel arrangements, and executive priorities.
• Experience supporting multiple executives and balancing competing priorities.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Strong written and verbal communication skills with a professional executive presence.
• High emotional intelligence and the ability to build credibility and trust with senior leaders and stakeholders.
• Proven ability to handle highly confidential information with discretion and sound judgment.
• Strong problem-solving skills and the ability to anticipate needs before they arise.
• Willingness to travel occasionally as needed to support executive and business priorities.