Administrative Assistant

Job Overview Perform various administrative duties such as preparing documents and reports for managers and other partners in the unit/department. The role requires ensuring confidentiality, handling routine operational/administrative work, and focusing on administering defined procedures, analyses, and report preparation overseen by a senior partner. Responsibilities also include scheduling and coordinating meetings, travel arrangements for managers or partners, data input, processing, and verification, tracking or monitoring departmental expenses, maintaining electronic and paper records, greeting or assisting clients or vendors, assisting in the preparation and processing of documents, and responding to general inquiries. Key Responsibilities Performs various administrative duties such as preparing documents and reports for managers and other partners in the unit/department. Ensures confidentiality. Responsible for routine operational/administrative work. Focuses on administering defined procedures, analyses, and report preparation overseen, reviewed and checked by a more senior partner. Schedules and coordinates meetings, travel arrangements for managers or other partners in the area. May be responsible for data input, data processing and data verification. May track or monitor expenses for the department. Maintains electronic and paper records. May greet or assist clients or vendors. Assists in the preparation and processing of documents. Responds to general inquiries. Qualifications Basic knowledge of office procedures is required. Basic PC knowledge and typing skills are required. Good oral and written communication skills are required. Entry level position. No prior experience required. Work Environment This is an in‑office position. The person is expected to work onsite Monday‑Friday to support effective collaboration, teamwork, and client service delivery. Location 660 Newport Center Drive, Newport Beach, CA 92660 Compensation and Benefits Salary Range: $55,200 - $82,800 USD. Northern Trust provides a comprehensive benefits package including retirement benefits (401(k) and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well‑being benefits. A discretionary bonus program that may include an equity component is also available. Work Authorization Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity. Equal Employment Opportunity Statement Northern Trust is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, disability, age, and other legally protected characteristics. All employment decisions are made in a non‑discriminatory manner in accordance with our obligations under the law and codes of practice. #J-18808-Ljbffr