Office Assistant

Job Description

Job Description

We are looking for a dependable Office Assistant to support daily administrative operations in Trenton, New Jersey. This Long-term Contract position is well suited for someone who is organized, communicates clearly, and can manage routine office tasks with limited supervision after initial training. The ideal candidate will help maintain an efficient front office environment while providing accurate clerical and document support.

Responsibilities:

• Answer incoming calls, and direct questions or requests to the appropriate staff members in a courteous and attentive manner.

• Prepare, format, and review written materials, correspondence, and records to ensure accuracy, clarity, and proper grammar.

• Scan, organize, and maintain physical and electronic documents so files remain accessible and up to date.

• Perform a range of administrative support tasks, including data entry, filing, copying, and general office coordination.

• Use Microsoft Office applications to create documents, update spreadsheets, manage information, and support everyday office workflows.

• Operate standard office equipment such as printers, copiers, scanners, and multi-function devices efficiently and safely.

• Complete assigned work independently after instructions are provided, while maintaining attention to detail and meeting deadlines.

• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Experience handling front desk or receptionist responsibilities in an office setting.
• Strong clerical skills, including filing, document handling, and general administrative support.
• Ability to scan, organize, and manage records with a high level of accuracy.
• Solid spelling, grammar, typing, and written communication skills.
• Ability to work independently with minimal supervision once procedures and expectations have been explained.
• Comfort using modern office equipment and adapting to routine administrative processes.