Administrative Assistant

Administrative Assistant IIThis is a fully in-person position at Westfield State University, with all duties performed on campus during the employee's regularly scheduled work hours to support direct engagement with students, colleagues, and the campus community, unless your position requires travel to perform said duties.Assists the Department Chairs of Management/Marketing and Accounting/Finance in all aspects of the day-to-day operations of the office; provides administrative support for all faculty within the departments (full- and part-time, including graduate faculty); assists with departmental initiatives and programs; makes decisions to solve problems within specific guidelines; acts as a liaison between the Department Chairs, their faculty and other relevant constituents; supervises and coordinates the activities of work-study students within the departments. Additional related duties may be assigned.Qualifications: Knowledge of the principles and practices of office management, including standard clerical practices and the use of general office equipment. Ability to follow written and oral instructions. Ability to communicate effectively, both orally and in writing. Ability to establish and maintain effective working relationships and to interact tactfully and professionally with others. Ability to maintain accurate records and complete work with a high level of accuracy and attention to detail. Ability to exercise sound judgment and discretion, including when handling confidential information. Ability to manage multiple tasks and priorities effectively. Ability to plan, monitor, and coordinate work processes and activities involving multiple constituents.Salary: Salaries for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining agreements as well as state policies. State job specifications may be found on the Department of Higher Education's webpage.Employee Benefits: Benefits are an important component of an employee's total compensation package. Health Insurance: Westfield State offers a variety of HMO, POS, and PPO-type health insurance plans for eligible employees. Coverage is effective on the 1st of the month following the date of hire. Exceptions to employees hired on the 1st of the month, coverage is effective immediately. Retirement: the MA State Employee Retirement System provides eligible employees with a retirement pension following a 10-year vesting period. In lieu of the retirement pension, eligible employees may select the Optional Retirement Plan with a maximum 5% employer matching contribution. Tuition Waivers & Discounts: eligible employees, including spouses and dependent children, receive reduced tuition at MA state colleges, community colleges, and universities. Paid Time Off: employees receive 12 paid holidays and generous vacation, personal, and sick leave benefits. Additional information regarding employee benefits is available on the University's Benefits & Wellness webpage.Disability Accommodations Westfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at View phone number on click.appcast.io or visit us in the Horace Mann Building, 1st floor.Background Check Employment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.Application Instructions: An online application is required. A resume and cover letter may be attached but this is not required. Deadline: Review of applications will begin September 20. The job posting will be open a minimum of ten days and, if needed, will remain open until finalist have been selected.