Executive Assistant

Job Description

We're partnering with a fast-growing, venture-backed technology startup in the defense space that is looking for an exceptional Executive Assistant to work closely with the Founder and become a key part of the business as it scales.

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This is not a traditional, checkbox administrative role. The Founder operates in an extremely fast-moving environment where priorities can shift quickly, and this person will serve as a trusted right hand, bringing structure, anticipating needs, and taking ownership of whatever needs to get done.

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The Role

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You’ll work directly alongside the Founder with exposure across the business, including:

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• Managing a complex and constantly evolving calendar, meetings, correspondence and travel
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• Coordinating recruiting activity, candidate scheduling and interviews as the team grows
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• Managing important follow-ups across clients, government stakeholders, legal partners and other external relationships
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• Coordinating vendors, procurement and ongoing requests
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• Supporting special projects and broader business operations
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• Helping coordinate events, hospitality, expenses and day-to-day office needs
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• Keeping priorities moving when the Founder is unavailable and ensuring nothing falls through the cracks
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• Taking on broader responsibilities as the company continues to scale
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Who We’re Looking For

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We’re keeping the profile intentionally broad. Previous experience supporting a Founder or C-level executive within a startup, technology, aerospace or defense environment would be highly relevant, but we’re ultimately looking for evidence of exceptional ability rather than checking every box.

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You’ll likely be someone who is:

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• Highly organized, proactive and exceptionally reliable
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• Comfortable operating with ambiguity and rapidly changing priorities
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• Able to anticipate needs rather than waiting for direction
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• A strong communicator with excellent judgment and emotional intelligence
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• Confident interacting with senior executives, clients and high-level external stakeholders
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• Tech-savvy, resourceful and able to figure things out independently
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The company is currently operating in the Coronado/San Diego area and plans to establish a permanent San Diego office. There is flexibility around remote work, although local candidates who can provide in-person support, particularly during the initial stages-are preferred.

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Compensation is flexible and competitive based on experience , with potential additional performance-based incentives.

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