Administrative Asst-Secretary I

Job Description

Job Description

Catholic Charities of Los Angeles, Inc. is one of the largest human services providers in California. The Agency operates a variety of programs to serve the poor and strives to find permanent solutions to crisis situations by offering clients the tools and resources needed to achieve greater self-reliance and stability in their lives.

Good Shepherd Center for Homeless Women and Children provides a full spectrum of services to one of the most underserved segments of the homeless population in Los Angeles and surrounding communities – unaccompanied women, and mothers with children. Since its inception in 1984, Good Shepherd Center’s primary goal has been to permanently end homelessness for the women and children we serve by providing individualized services that support women as they transition from homelessness to a self-determined life.

Good Shepherd Center for Homeless Women and Children operates three Residential programs that provide shelter, food, clothing, referrals and on-site supportive services to unaccompanied women and families experiencing homelessness. Languille Shelter and Hawkes Residence operate as Interim Housing sites for unaccompanied women experiencing homelessness. The Residence sites provide unaccompanied women experiencing homelessness with temporary housing intended to resolve their immediate experience of unsheltered homelessness, to connect participants to permanent housing opportunities and to provide various others resources needed to break their cycle of homelessness. In addition, Languille Shelter provides drop-in services to unaccompanied women living on the streets during the daytime hours. Farley House provides Transitional Housing to up to 21 families experiencing homelessness. The families are composed of a parent/guardian with up to two minor children.

The program is seeking an Administrative Assistant/Secretary I who will provide general administrative support for an office and its director and staff members. Assists office directors in the administrative aspects of specific programs. May supervise the work of employees and/or volunteers.

Responsibilities:

• Interacts with program directors to discuss relevant program activities, concerns and proposals that affect individual programs.
• Assembles data and information and prepares special and periodic reports.
• Implements program policies and procedures.
• Types, composes, and revises correspondence and memos.
• Manages the office, requisitions supplies, and supervises program files.
• Receives and responds to routine correspondence and memos.
• Answers and routes calls.
• Represents program directors in conferences and meetings.
• Answers and routes calls coming into Department.
• Relieves supervisor of administrative details.
• Displays sensitivity to the client population’s cultural and socioeconomic characteristics.
• Performs related duties as required.

Qualifications:

• High School education with two years of college preferred.
• Two to four years of related experience.
• Principles and practices of organization and administration.
• Operate standard office and word processing equipment as well as a computer.
• Maintain high level of confidentiality.
• Use independent judgment and initiative.

Catholic Charities offers a wide range of employee benefits to support the total wellness of its employees. Our competitive package provides the flexibility to select the benefits that best meets the employee’s needs. Benefits are effective the first of the month following 30 days of employment.

• Medical, Dental & Vision
  
• Life Insurance
• Retirement Plan to include 401a/employer contribution only and 403(b)
• Flexible Spending Account
• Health Care Spending Account Reimbursement accounts (HAS)
• Vacation days – 12 days per year
• Sick time – 10 days per year
• Short- and Long-Term Disability
• 13 holidays per year for regular f/t & p/t employees
• Public Service Loan Forgiveness
• Cell Phones for those working in Shelters or with Clients outside of the office
• Employee Recognition - Annual Staff Appreciation Day Event
• Free Parking

CL