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Administrative Coordinator

Gulfstream Strategic Placements, LLC

Snapshot / Role Overview:
Join a leading commercial mechanical construction team as a Administrative Coordinator based out of Pleasanton, CA. This role contributes to high-profile projects across commercial mechanical and works alongside experienced professionals who value collaboration, quality, and growth.

Impact:
- Deliver projects safely, on schedule, and on budget.

Responsibilities:
- Provide administrative and coordination support to an active operations team.
- Manage scheduling, documentation, and communication across multiple stakeholders.
- Maintain accurate records, files, and reporting.
- Partner with leaders to keep day-to-day operations running smoothly.
- Continuously improve administrative processes and tools.

Compensation and Logistics:
Competitive salary depending on experience, plus full benefits. On-site role.

Call to Action:
Submit your resume to be considered. Qualified candidates will be contacted directly to discuss the role in more detail.
Vacancy posted 1 day ago
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