Bookkeeper

Job Description

Job Description

We are looking for a detail-oriented Bookkeeper to join our team in Randolph, New Jersey in a contract-to-permanent capacity. This onsite role supports day-to-day accounting operations and requires someone who can manage financial records accurately, keep transactions organized, and help maintain steady cash flow visibility. The ideal candidate brings hands-on experience with bookkeeping systems, strong reconciliation skills, and the ability to work confidently across payables, receivables, reporting, and compliance activities.

Responsibilities:
• Manage day-to-day financial entries across accounting platforms such as QuickBooks, Great Plains, Kivu, and Authorize.net while maintaining accurate and complete records.
• Reconcile bank accounts, credit card activity, and posted deposits to ensure balances are correct and customer payments are applied properly.
• Oversee accounts payable and accounts receivable functions, including invoice preparation, payment processing, collections follow-up, and monthly customer statements.
• Maintain the general ledger by recording journal entries, reviewing account activity, and supporting the preparation of routine financial documentation.
• Assist with payroll-related tasks, commission tracking, tax documentation, and year-end reporting activities, including issuing 1099 forms.
• Prepare financial reports such as profit and loss statements and balance sheets to support operational and leadership review.
• Support audit readiness and compliance efforts, including documentation needed for annual insurance and New Jersey state reviews.
• Set up and maintain customer and vendor records, process credit card and ACH transactions, and establish new customer profiles in payment systems.
• Monitor cash movement, budget activity, inventory-related records, and purchase order documentation to help maintain organized financial operations.• Proven experience in bookkeeping or a similar accounting support role with responsibility for both AP and AR processes.
• Hands-on proficiency with QuickBooks and familiarity with Great Plains; additional exposure to payment or accounting platforms is helpful.
• Strong Excel skills with the ability to organize, review, and analyze financial data accurately.
• Experience performing bank reconciliations, credit card balancing, and general ledger maintenance.
• Working knowledge of invoicing, collections, deposit application, and customer account administration.
• Ability to prepare financial reports and support payroll, tax documentation, and audit-related tasks.
• High attention to detail, sound organizational skills, and the ability to manage multiple priorities in an onsite work environment.