Executive Assistant

Job Description

Executive Assistant

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Location: New York, NY

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Schedule: Onsite, 5 days per week

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Employment Type: Temporary to Perm (perm can happen quickly!)

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Compensation: $28-30/hr

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Overview

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A fast-growing, mission-driven organization is seeking a highly organized, adaptable, and professional Executive Assistant to provide high-level administrative support to a senior executive.

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This is an opportunity for someone who thrives in a fast-paced environment and is comfortable managing a demanding and frequently changing schedule. The ideal candidate will demonstrate exceptional judgment, discretion, responsiveness, and attention to detail while anticipating needs and managing competing priorities.

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This position is based onsite in New York City five days per week. The role will initially begin as a temporary assignment anticipated to last approximately three to four weeks, with the potential to convert to a permanent position based on performance and mutual fit.

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The Role

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As an Executive Assistant, you will serve as a trusted administrative partner responsible for keeping the executive organized, informed, and operating efficiently.

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You will manage a complex calendar, coordinate meetings and logistics, respond to shifting priorities, and ensure day-to-day administrative responsibilities are executed seamlessly.

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This is not a traditional 9:00 a.m. to 5:00 p.m. role. The schedule will align with the executive's business needs and may occasionally require early mornings, evenings, or flexibility around last-minute changes.

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The successful candidate will be calm under pressure, highly responsive, resourceful, and comfortable operating in a dynamic environment.

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Key Responsibilities

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• Manage a complex and frequently changing executive calendar, ensuring priorities are appropriately scheduled and organized.
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• Coordinate internal and external meetings, appointments, conference calls, and other commitments.
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• Arrange travel and related logistics, including transportation, accommodations, itineraries, and schedule changes.
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• Proactively identify and resolve scheduling conflicts.
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• Serve as a trusted administrative partner and respond quickly to changing priorities and time-sensitive requests.
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• Exercise discretion and sound judgment when handling confidential information and sensitive communications.
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• Track important tasks, deadlines, and follow-up items to ensure timely completion.
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• Maintain clear and professional communication with internal and external stakeholders.
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• Prepare materials, correspondence, and other administrative documentation as needed.
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• Support special projects and additional administrative responsibilities as assigned.
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• Maintain a high level of professionalism when representing the executive and organization.
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• Provide flexibility outside of traditional business hours when business needs require it.
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Schedule & Availability

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This position is onsite in New York City five days per week.

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Hours will generally be driven by the executive's schedule and business needs rather than a strictly fixed schedule. Candidates should be comfortable with occasional early mornings, evenings, and last-minute calendar changes.

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Who You Are

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• Previous Executive Assistant, Administrative Assistant, or high-level administrative support experience preferred.
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• Entry-level candidates with exceptional organizational skills, professionalism, and executive presence may also be considered.
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• Highly organized with excellent attention to detail and follow-through.
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• Able to manage multiple competing priorities and deadlines.
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• Calm, resourceful, and composed in a fast-moving environment.
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• Flexible and adaptable when priorities or schedules change.
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• Excellent written and verbal communication skills.
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• Professional, polished, and discreet.
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• Comfortable handling confidential and sensitive information.
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• Strong problem-solving skills and ability to anticipate needs.
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• Able to work onsite in New York City five days per week.
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• Comfortable supporting a demanding executive schedule.
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Why You'll Love This Role

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• Gain direct exposure to senior executive leadership.
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• Take on meaningful responsibility in a highly visible administrative role.
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• Work in a collaborative, fast-paced environment.
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• Build experience managing complex executive operations and priorities.
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• Opportunity to convert to a permanent position based on performance and mutual fit.
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• Join a growing organization offering opportunities for professional development.
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Compensation

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Compensation is competitive and commensurate with experience. Exact compensation may vary based on the candidate's background, skills, and level of experience.

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• The organization is an equal opportunity employer and encourages applications from candidates of all backgrounds.
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