Executive Assistant

Title: Executive Assistant

Office Status: Fully Onsite – New York City, NY

Pay Rate: $50–$65/hour or $100,000–$130,000 annually, depending on experience and employment structure

Contract Length: Contract with potential temp-to-perm opportunity; permanent opportunities may also be available

Overview

A well-established organization within the professional and financial services sector is seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior executives and leadership teams. This is an excellent opportunity for a polished, proactive professional who thrives in a fast-paced environment and can manage complex schedules, coordinate domestic and international travel, and anticipate executive needs with minimal direction.

The ideal candidate demonstrates exceptional organizational skills, sound judgment, discretion, and the ability to balance competing priorities while maintaining a high standard of accuracy and professionalism. Experience supporting senior leadership in financial services or a similarly demanding professional environment is highly valued, along with a consistent employment history and a strong commitment to executive support.

Key Responsibilities

• Provide high-level administrative and operational support to senior executives and members of leadership teams.
• Manage complex executive calendars, coordinate meetings, and proactively resolve scheduling conflicts and competing priorities.
• Arrange domestic and international travel, including detailed itineraries, accommodations, and related logistics.
• Coordinate executive meetings, including preparing materials, organizing logistics, documenting follow-up items, and ensuring commitments remain on track.
• Prepare, edit, and format professional business documents, PowerPoint presentations, Excel reports, and other executive materials.
• Manage expense reports, Concur submissions, invoice processing, and other administrative financial tasks as needed.
• Communicate professionally with senior leaders, internal teams, external stakeholders, and other key contacts.
• Handle confidential information, sensitive communications, and executive matters with exceptional discretion and sound judgment.
• Support internal and external events, business initiatives, special projects, and ad hoc requests.
• Partner with other administrative professionals and leadership to coordinate coverage, manage high-volume periods, and ensure seamless executive support.