Office Coordinator

Job Description

Job Description

Office Coordinator

Help Keep Operations Running Smoothly

An established company in the industrial manufacturing and CNC machinery industry is seeking an Office Coordinator to support day-to-day business operations. This role is ideal for someone who enjoys working in a fast-paced office environment, helping customers, supporting multiple departments, and keeping processes organized.

You'll work closely with operations, finance, customer service, inventory, and logistics teams while serving as a key point of contact for customers, vendors, and internal stakeholders.

This is a great opportunity for an administrative professional looking to join a growing organization supporting advanced manufacturing and industrial equipment operations across North America.

• Provide administrative support across multiple departments.
• Answer customer inquiries via phone and email and ensure a positive customer experience.
• Assist with order processing, invoicing, and record management.
• Support Accounts Payable (AP) and Accounts Receivable (AR) activities.
• Maintain accurate customer, inventory, and operational records within the ERP system.
• Assist with inventory tracking and data entry.
• Support shipping and receiving processes, including documentation and coordination.
• Organize and maintain electronic and paper files.
• Prepare reports, spreadsheets, and business documents using Microsoft Office.
• Serve as a professional first point of contact for customers, vendors, and visitors.
• Help ensure office operations run efficiently and accurately.

• 1+ years of experience in an administrative, office support, customer service, or coordinator role.
• Experience using Microsoft Office Suite (Excel, Word, Outlook).
• Experience working within an ERP system.
• Experience supporting a manufacturing, industrial, distribution, logistics, or supply chain organization.
• Experience with invoicing, AP/AR support, or finance-related administrative tasks.
• Experience supporting shipping, receiving, inventory, or operations teams.
• Familiarity with SAP or similar ERP platforms.

Join a growing leader in the industrial manufacturing industry and become a key part of the team that keeps daily operations running smoothly. This role offers variety, visibility, and the opportunity to support customers, operations, finance, and logistics while building a long-term career in a stable and expanding business.

This is a Contract to Hire position based out of Wyoming, MI.

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Wyoming,MI.

This position is anticipated to close on Jul 31, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.