Accounting Clerk

Job Description

Job Description

We are looking for a detail-oriented Accounting Clerk to join our team in Valencia, California on a contract-to-permanent basis. This role supports daily accounting operations across receivables, payables, and escrow-related activities while helping maintain accurate financial records and responsive service for homeowners, vendors, and internal partners. The ideal candidate brings strong organizational skills, accuracy in data handling, and the ability to manage multiple priorities in a deadline-driven environment.

Responsibilities:
• Record and apply homeowner payments promptly, including preparing deposits and ensuring funds are posted to the correct accounts within expected timelines.
• Manage daily lockbox activity, investigate unapplied or missing payments, and make account adjustments when payment allocations need correction.
• Maintain organized deposit documentation and file financial records after transactions have been completed and confirmed.
• Review, scan, and enter vendor invoices into the accounting system, following up on discrepancies, delays, or missing support when needed.
• Code expenses to the appropriate general ledger accounts and accounting periods, and verify invoice and payment details to support accurate financial reporting.
• Handle escrow-related tasks by processing demand requests ahead of deadlines, updating ownership records, and posting closing payments in a timely manner.
• Prepare and send welcome materials to new property owners and ensure related account updates are completed accurately in internal systems.
• Document customer and client-related transactions thoroughly in company platforms to maintain complete and accurate records.
• Participate in training sessions and team meetings to stay current on procedures, systems, and departmental priorities.• High school diploma or equivalent required; additional education or practical experience in accounting, finance, or business administration is preferred.
• Hands-on experience supporting accounts payable, accounts receivable, invoice processing, data entry, and escrow-related administrative work.
• Strong attention to detail with the ability to process financial transactions accurately and manage deadlines effectively.
• Proficiency with common business software, including Microsoft Outlook, Excel, Word, and Teams, along with comfort using accounting and banking platforms such as QuickBooks or similar systems.
• Clear written and verbal communication skills in English, with the ability to respond professionally to questions and prepare business correspondence independently.
• Strong customer service, problem-solving, and organizational skills, with the ability to work collaboratively across departments.
• Ability to review instructions, analyze transaction details, and complete tasks accurately based on written or verbal guidance.