Office Manager I

Join a team that values your ambition and empowers your growth At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you. Key Responsibilities: Office Operations & Facilities Conduct daily walkthroughs to ensure the space is clean, safe, and fully operational. Manage and track inventory of office supplies, pantry items, and decorative elements. Maintain workspace assignments and seating charts; create and update nameplates. Coordinate with building management and vendors for maintenance, repairs, and service needs. Monitor SLAs, KPIs and contractual agreements of external partners. Where required, evaluate alternative providers and support necessary change management. Schedule freight elevator for moves, deliveries, and project work. Reception & Visitor Experience Greet and assist visitors, answer inquiries, and create a positive first impression of Corient. Provide hospitality services (e.g., water, coffee) and assist with coats and luggage. Respond to and direct incoming calls and emails professionally. Maintain visitor management systems and issue badges in compliance with security protocols. Employee Support & Onboarding Assist HR with onboarding by coordinating building access, office orientation, and workstation setup. Manage the Workplace Request Log and respond promptly to inquiries. Oversee mail, deliveries, and shipping services. Event & Culture Coordination Support office events and engagement activities, including booking rooms and managing logistics. Ensure all deliveries and events comply with building insurance and reservation requirements. Help maintain an environment that reflects company values and enhances employee experience. Safety, Security & Compliance Monitor adherence to building access protocols and visitor management. Support emergency procedures, drills, and safety programs. Check fire extinguishers, exit signs, AEDs, and ensure exits remain clear. Vendor & Technology Coordination Manage vendor relationships, including cleaning and maintenance services. Process Certificates of Insurance (COIs) for vendors and contractors. Maintain office equipment (printers, copiers, AV systems) and coordinate IT troubleshooting. Financial & Reporting Track office expenses, supply purchases, and vendor invoices. Provide updates on occupancy, space needs, and operational issues. Special Projects Assist with onsite moves, relocations, and space updates. Support business continuity during weather events or operational disruptions. QUALIFICATIONS & REQUIREMENTS High school diploma or equivalent (required); associate or bachelor’s degree preferred. Ability to work on-site in the office five (5) days per week. Proven experience in office management, hospitality, or administrative roles. Strong organizational, communication, and multitasking skills. Proficiency in Microsoft Office Suite and visitor management systems. Ability to handle AV setup and basic IT troubleshooting. Professional appearance and attention to detail. This position is exempt and is paid according to the laws of the State of New Jersey. The pay range for this position is $27 - $32 per hour. We are required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. Physical Requirements This position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. Corient seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible. This position may require the ability to lift up to 15 pounds. This position is required to work onsite 4 days per week. U.S. Eligibility Requirements Must be 18 years of age or older. Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Corient will require proof of work authorization. Corient participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. Must be willing to execute Corient’s Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality, and non-disclosure. What You Can Expect from Us Our dedication to the Employee Experience at Corient is aimed at supporting, empowering, and inspiring our talented team through: 401(k) Plan with Employer Matching Four Medical Plan options that is generously subsidized by Corient Employer paid Dental, Vision & Life and AD&D Insurance Employer paid Short-term & Long-term Disability Paid Maternity & Parental Leave Flexible Spending Accounts & Health Savings Accounts Dependent Care FSA Commuter & Transit FSA Corporate Discount Program - Perkspot Training Reimbursement Paid Professional Designations Giving back to the community - Volunteer days Corient is one of the fastest-growing wealth management platforms in the United States. We have over 40 offices located across the country that serve more than 15,000 clients and manage over $220 billion in client assets. We combine a boutique’s personal service, creativity and objective advice with the extensive resources and vast intellectual capital of an innovative industry leader to create a profoundly different wealth management experience for our clients. Full participation of all employees in a safe, healthy and respectful environment is key to individual and company success. We are committed to fully utilizing the abilities of all our employees and expect each of our employees to honor this commitment in their daily responsibilities. We are an equal opportunity employer. All candidates will be recruited and, if applicable, selected and employed without regard to sex, race, religion, marital status, veteran status, age, national origin, sexual orientation, gender identity, color, creed, ancestry, disability, genetic information or any other basis prohibited by law. This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned with or without notice. Corient refers to the separate but affiliated entities under common control of Corient Holdings Inc. Client assets include all assets of Corient Holdings Inc., including majority- and minority-owned businesses. At Corient, we combine the personal service, creativity and objective advice of a boutique with the power of an exclusive network of best-in-class advisors, capabilities and solutions to create a profoundly different wealth experience. As fiduciaries, we always put our clients first and at the center of everything we do. We focus on exceeding expectations, simplifying lives and establishing legacies that last for generations.