Quality Assurance: Quality Assurance Administrative Assistant

We are seeking a Quality Assurance Administrative Assistant who will be responsible for supporting our quality assurance team onsite in our Parsippany, NJ office. The right candidate will have some experience with regulatory processes, possess strong interpersonal skills, be very detail oriented, organized, and work well independently while being part of a larger team.

Job Description:

Schedule management for both the team and individual events (meetings, audits, vendors, etc.) within the quality team as well as with the facility coordinators

Provide meeting support, including coordination of materials, team members, and taking meeting minutes,

Support the QA team with deliverables and timelines, email responses, coordination and routing of training, patent updates, audit activities, and trackers/spreadsheets identifying urgent request escalation as warranted

Coordinate with the production team to ensure all administrative deliverables have been met

Assist with the creation, maintenance, and archiving of employee training binders

Distribute and maintain study-specific training to applicable employees, routing reminders to the assigned team members, sharing documentation for review/signature, and following up on project status

Assist with vendor qualifications

Research changes to applicable regulations and present findings for review

Core Requirements:

Associate degree or at least 3 years demonstrated work experience

Knowledgeable of the regulatory process (FDA, ISO 13485 and 9001)

Proficient with Microsoft Office

Demonstrated ability to multitask with strong organizational and time management skills

Professional demeanor with strong communication skills both verbal and written

Desired Requirements:

Experience in the medical or aesthetic field is a plus

Photography knowledge/background is advantageous

Canfield Imaging Systems is the world-leading developer of specialized photographic systems for medical practices, institutions, research organizations, and pharmaceutical suppliers. Canfield offers comprehensive benefits to its eligible full-time employees. These include paid days off, medical, dental, and vision insurance, may be eligible for a discretionary bonus, and a 401(k) plan with employer match (currently set at 50%). The anticipated salary range for the position is $22.00-$26.00 per hour. This is dependent upon consideration of multiple factors when determining a base salary such as a candidate’s experience, education, and current market conditions. If the role is eligible for full benefits, it will be discussed with you during the interview process. Canfield Imaging Systems is a division of Canfield Scientific, Inc., the largest provider of photographic documentation systems and services for pharmaceutical research.