Administrative Specialist II

Agency Dept of Justice Division DOJ Legal Services Job Classification Title Administrative Specialist II (S) Position Number 60010596 Grade NC09 About Us The North Carolina Department of Justice, led by the Attorney General of North Carolina, represents the state, state agencies, and elected officials, and defends the rights of the people of North Carolina. The Department handles all state criminal appeals cases and assists district attorneys with complex criminal cases at their request. Additionally, the Department of Justice includes the North Carolina State Crime Lab, the North Carolina Justice Academy, and the Sheriffs’ and Criminal Justice Education and Training Standards Divisions. Description of Work Recruitment Range: $41,206 - $54,549 IMPORTANT NOTE: This posting closes at 11:59:59 PM the night BEFORE the End Date listed. *This is an anticipated vacancy* This position serves as a leader, fulfilling the critical role of being the lead on the Section’s administrative efforts. The primary purpose of this position is to provide legal secretarial, administrative, and other support to the Tort Claims Section attorneys. This position is also responsible for the training and oversight of the other Tort Claims Program Assistant and may be tasked with assigning duties to this individual, as appropriate. The employee will perform a variety of office and/or technical tasks to accomplish the specialized processing of information, documents and materials, as well as maintain the database by timely entry of necessary data as required. In addition, this position will provide administrative support and record keeping for Tort Claims and as assigned, DOJ functions. Responsibilities Screening and routing materials Filing and retrieving information and documents Providing telephone and reception services Typing and proofreading Composing legal documents and correspondence Opening and closing of claims and actions Receiving and processing bills Responding to inquiries from the general public, claimants, private attorneys and State agencies Preparing records and reports, scheduling travel, depositions and meetings Making arrangements for court reporters and room reservations Tracking cases Knowledge, Skills and Abilities/Management Preferences Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs. Thorough knowledge of services, policies and procedures related to a program or area of specialization. Thorough knowledge of program information systems in order to communicate and process information. Ability to demonstrate and apply this knowledge in performance of administrative tasks. Ability to explain and interpret information to clients/customers and staff. Minimum Education and Experience High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience. Application Requirements Resumes and cover letters: To receive credit for your work history and credentials, you must list the information on the online application form. This information is used to determine if you meet the requirements of the position, and if you are selected, it is used to determine a salary offer. Using the terms "See Resume" or "See Attachment" will not be accepted, and your application will be rejected as incomplete. Cover letters are highly encouraged but not required. Credit for foreign degrees will only be given if verification of degree certification is attached to your application. Transcripts for foreign degrees have to be evaluated by an organization like World Education Services to determine US equivalency. Benefits Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Contact Information NC Department of Justice Human Resources View email address on click.appcast.io Application Resources & Frequently Asked Questions Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide. All job postings close at 11:59pm the night before the End Date on the posting. #J-18808-Ljbffr