Executive Assistant

Location: Remote (US-based preferred - Eastern Time zone required)

Employment Type: 1099 Independent Contractor

Schedule: Monday-Saturday, 9:00 AM - 6:00 PM ET

Compensation: $70,000 - $85,000/year

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ABOUT THE ROLE

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A fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway.

You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently - this role is for you.

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KEY RESPONSIBILITIES

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Calendar & Communication Management
• Own and manage the CEO's calendar, schedule, and priorities
• Handle inbox management with a zero-inbox approach
• Draft and manage correspondence, client updates, and follow-ups
• Prepare briefing notes and agendas for meetings

Team & Operations Oversight
• Oversee a remote team
• Collect, compare, and summarize team performance reports
• Act as the gatekeeper and liaison between the CEO and the team
• Ensure deadlines, milestones, and deliverables stay on track

Process & Systems Building
• Create and implement SOPs, workflows, and organizational systems
• Identify inefficiencies and proactively recommend improvements
• Bring structure and accountability to a growing organization

Administrative & Financial Support
• Manage travel arrangements and logistics
• Handle expenses reporting, contract preparation, and financial admin tasks
• Support budget planning and financial coordination
• Coordinate event logistics as needed (future growth area)

Requirements

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IDEAL CANDIDATE PROFILE

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Requirements:
• 3-5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive
• Proven ability to build systems, SOPs, and organizational processes from scratch
• Strong written and verbal communication skills - professional, clear, and confident
• Exceptional organizational skills and attention to detail
• Self-starter who takes initiative and works independently
• Comfortable managing and coordinating remote teams
• Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail)
• Available to work Monday-Saturday during US Eastern Time hours
• Comfortable with 1099 independent contractor arrangement

Nice to Have:
• Background in automotive, luxury, or high-end service industries
• Spanish and/or Arabic language skills
• Experience with CRM platforms and project management tools
• Event coordination experience
• Experience working with high-profile or celebrity clientele

Benefits

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COMPENSATION & BENEFITS

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• $70,000 - $85,000/year (1099 contractor)
• Opportunity to grow with a rapidly expanding company
• Direct access to and mentorship from the CEO
• Be part of a high-energy, premium brand with an exciting growth trajectory

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90-DAY SUCCESS METRICS

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By 30 Days:
• Fully integrated into all communication channels and tools
• Managing the CEO's calendar and inbox independently
• Established rapport with all remote team members
• Understand the business model, clientele, and team structure

By 60 Days:
• Producing weekly team performance summaries
• Identified and documented at least 3 key SOPs/processes
• Handling all administrative tasks independently
• Zero missed deadlines or dropped communications

By 90 Days:
• All core SOPs documented and operational
• Remote team oversight running smoothly with minimal CEO involvement
• Measurable improvement in CEO's available time for strategic work
• Event coordination framework in place for future needs

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IMPORTANT NOTES

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This is a unique opportunity to step into a high-impact role at a company that's scaling fast. You won't be just answering emails - you'll be building the operational backbone of a growing brand. If you're someone who sees problems before they happen, brings solutions instead of questions, and takes pride in making everything run seamlessly - we want to hear from you.