Executive Assistant to Deputy Director | Notary & Admin
American Notary USA
Whitney Museum of American Art in New York City seeks an Executive Assistant to the Deputy Director. The role supports high-level administration, coordinates boards matters, and ensures notary services for museum documents are performed accurately and timely. This position requires meticulous organization and discretion in handling confidential information. Responsibilities include managing day-to-day office operations, coordinating scheduling, and arranging logistics for meetings, events, and #J-18808-Ljbffr American Notary USA
$78k - $80k
...of American Art seeks a highly organized, resourceful Executive Assistant to support the Deputy Director and help ensure the smooth day-to-day operation of... ...Trustees and their offices. Obtain and maintain a notary commission and provide notarization services for Museum...SuggestedFull timeContract workWork at office- The Whitney Museum of American Art seeks an Executive Assistant to support the Deputy Director and ensure smooth day-to-day office operations. This role engages with Legal, Finance, People & Culture, Government & Community Affairs, senior leadership, and the Board, with...SuggestedWork at office
- ...The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks an Executive Assistant to the Deputy Executive Director of Payroll Operations. Responsibilities include confidential clerical work, calendar management, drafting letters, and...SuggestedWork at office
- Remote Recruitment is hiring a Personal Assistant for a UK-based employer, fully remote from South Africa, owning the diary, inbox and day-to-day admin of a busy UK executive. You will be the right hand of a busy UK executive. You will manage their diary and inbox, prepare...SuggestedRemote jobFull time
- Opal Group is seeking an Executive Assistant to support the CEO with high-level administrative, scheduling, and operational tasks in a remote capacity. You will manage calendars, coordinate travel, draft communications, and maintain confidential records while ensuring alignment...SuggestedRemote job
$27 - $29 per hour
Executive Assistant to President & CEO - admin / office - administrative job employment We are seeking a highly organized, tech-savvy Executive Assistant to provide high-level administrative and operational support to the President & CEO, with additional support to the...Hourly payWork at office- ...Army Careers is seeking a highly organized Virtual Assistant to support the Founder/CEO with operations, project coordination, admin systems, customer and influencer communications, Shopify updates, research, and executive tasks. This fully remote role runs on EST...Remote job
- VECRA Inc. is seeking a full-time Executive Secretary to provide office and administrative support onsite in New York. The role operates Monday through Friday with hours determined by department needs. This on-site position requires coordinating calendars, preparing reports...Full timeMonday to Friday
- ...Assist World, a remote-first company delivering virtual assistant staffing, seeks an experienced Executive Assistant to support a C-suite in a fully remote environment. You will own inbox triage, calendar management, travel arrangements, and AI briefings, enforce schedule...Remote work
- ...SmartRecruiters, Inc. is seeking an Executive Assistant for the Office of Policy & Strategy at HPD in New York City. The role provides executive-level administrative support to the Deputy Commissioner, coordinates meetings and events, and assists in planning agency policies...Work at office
- ...Somewhere is seeking an Executive Assistant for a full-time remote role in the United States. You will provide executive administrative support, handle expense reports, and facilitate communication to ensure smooth operations for the executive team. You will plan travel...Full timeRemote work
- ...CRC Group is seeking an organized Administrative Assistant for Regular, Full-time work in the United States. The role supports a department with clerical tasks, scheduling, and communications under general supervision. Responsibilities include preparing and maintaining...Full timeWork at office
$60k
...Abrams Media is seeking an Executive Assistant to support CEO Dan Abrams in New York. The role blends executive and personal assistant duties, ensuring the CEO's schedule, priorities, and day-to-day operations run smoothly. The candidate should be flexible, highly organized...Work at officeFlexible hours- This is an Act 93 Non-Supervisory Administrative full-time 260-day position with an attractive benefits package. This person fulfills a variety of confidential secretarial responsibilities to the Superintendent’s Office and School Board, qualified candidates will possess...Full timeWork at officeRemote workShift work
- Executive Assistant This is a remote position. Role Overview We are seeking an Executive Assistant with a strong background in sales, administration, and executive support, along with a keen interest or expertise in AI service development. This role will involve managing...For contractorsRemote work
- CrewBloom, Inc. is seeking a Part-Time Administrative Specialist to be the on-site backbone of the Operations team. You will process mail, review forms for accuracy, notarize documents, and handle daily office tasks with reliability. You will also manage local errands ...Part timeWork at officeLocal area
- ...Grow your career as a Senior Executive Assistant with an innovative global bank in New York, NY. Contract role with strong possibility of extension. Will require working hybrid onsite 3 days/week mandatory. Join one of the world's most renowned global banks and trusted...Contract workWork at officeWorldwideOverseas3 days per week
- ...Founded by a highly regarded executive, this financial services firm is one of the first to be woman owned. The group is hard working... ...This addition to staff will support a small team and back up the assistant to the CEO as needed. Exceptional skills, communication and...Full time
$39.5 per hour
...FlexStaff is hiring an experienced Executive Administrative Assistant for our client, an industry leader representing securities firms, banks, and... ...one day remotely. You will be supporting five managing directors in this role so it will be important to have the ability...Hourly payPermanent employmentFull timeRemote workFlexible hours$135k - $160k
...Executive Assistant to CEO – Private Equity Location: Midtown Manhattan Schedule: 5 days in office Compensation: $135K–$160K base + bonus A leading private equity firm is seeking an experienced Executive Assistant to support a C-Level Executive in its...Full timeWork at office- ...A leading and award winning architectural firm in NYC seeking a full time Executive Assistant to support the firm’s two partners. To be considered for this role each candidate must have a bachelor’s degree. A degree in business administration, communications, or graphic...Full timeWork at office
- Tandem Bridge Talent is seeking a Senior Executive Assistant to support founders and operators in HVAC, construction, roofing, and landscaping across the U.S. This is a remote, full-time role requiring senior-level experience and exceptional communication. You will own...Full timeRemote work
- We Clone You is a leading virtual assistant company providing remote support to businesses of all sizes. We are seeking a motivated Virtual Assistant with administrative and executive support experience to join our client's team and elevate operations. You will manage calendars...Remote jobHourly pay
- Assist World is seeking a seasoned Personal & Executive Assistant to manage scheduling, emails, travel, and life-admin tasks for a founder who runs a small app development studio. The role offers full remote flexibility with a balance between business and personal support...Remote job
- RBC Capital Markets, LLC is seeking a seasoned Administrative professional to support senior executives in New York. The role will manage demanding calendars, coordinate internal and external meetings, and orchestrate domestic and international travel schedules. You will...
- ...Remote Notary Signing AgentCompany: Certified Mobile Notary Service Location: Remote (Nationwide... ...take control of your career. You will assist clients with notarizing essential... ...during every signing.Ensure proper document execution and compliance with regulations.Qualifications...Remote workFlexible hours
- ...Oikonomakis Law Firm in Brooklyn, NY is seeking qualified notaries with a strong academic and professional background to join our team as we expand in Greece. Candidates should hold a Law degree (LLB and LLM), be a Qualified Notary Public, and have a minimum of three...
- ...Job Description We are seeking a highly organized, resourceful, and adaptable Executive Assistant to provide administrative, project management and operational support to our Chief Commercial Officer (CCO). This is a high-impact, high-visibility role that works closely...Full timeWork at office
- ...The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Also, this individual should be able to draft documents and help the...Full timeWork at officeImmediate start
- ...Executive Assistant Summary Axonic Insurance is seeking a highly professional, proactive Executive Assistant to provide dedicated support... ...accuracy, organization, and attention to detail. ~ Notary Public commission preferred; if not currently commissioned,...Full timeWork at officeShift work
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