Accounts Payable Specialist

Accounts Payable Specialist

This is a non-exempt on-site role, located at our New Providence CBO location.

Compensation Range: $18-$29.76/hr (Dependent on Experience)

The Accounts Payable Specialist supports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy.

Role And Responsibilities

• Review all invoices for appropriate documentation and approval prior to processing.

• Process weekly check run.

• Process refunds for all patient and insurance carriers.

• Posting of Management Amex Cards.

• Post Physician ACH Car Note payments.

• Ensure payment of "other drugs'' from accounting manager and provide schedule of payment to accounting clerk.

• Upload for Positive Pay & Submit to Controller.

• Review uncashed checks on bank reconciliation report monthly and investigate.

• Ensure timely month end close of Accounts Payable Department.

• Backfill the Accounts Payables function in the absence of Accounts Payable Clerk.

• Process 1099's and review annual 1099's reporting.

• Assist in scanning documents into MS Business Central.

• Assist in ensuring the timely and accurate filing of all Accounts Payables Documents.

• Reconcile vendor statements and maintain accurate vendor ledger. Research and correct discrepancies.

• Maintain Vendor Contracts.

• Maintain online AP accounts and passwords.

• Review online AP accounts and passwords.

• Create AP close.

• Keep track of all checks.

• Perform other duties as assigned by Manager.

Position Qualifications

Education: High School Graduate or General Education Degree (GED). Bachelor's degree in relevant discipline preferred.

Experience: 3+ years of related experience, or equivalent combination of education and experience.

Knowledge/Skills/Abilities

• Accountability – Ability to accept responsibility and account for his/her actions and work performed. Willing to accept constructive feedback.

• Accuracy – Ability to perform work accurately and thoroughly with attention to all details of a project or task.

• Adaptability – Ability to adapt to and facilitate change in the workplace.

• Communication – Ability to communicate effectively with others using good listening skills.

• Empathetic – Ability to appreciate and be sensitive to the feelings of patients and co-workers.

• Initiative – Ability to make decisions and take actions to solve a problem or reach a goal. Desire to excel, attempting non-routine tasks.

• Judgment – Ability to make sound decisions using available information.

• Reliability – Can be relied upon to demonstrate reliability in attendance and punctuality.

• Team Player – The ability to work with others and independently for a common goal. Puts aside own individual needs to work toward the larger group objective and reinforces the contribution of others.

• Relevant computer skills – Proficiency in MS Office suite. Advanced knowledge of excel

Work Environment

An office environment with a controlled atmosphere.