Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations for an education-focused organization in New York. This Contract position requires an organized individual who can help maintain efficient workflows, coordinate administrative tasks, and provide dependable support to staff and leadership. The ideal candidate is organized, responsive, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities:
• Coordinate day-to-day administrative activities to help the office run smoothly and efficiently.
• Prepare, organize, and maintain records, documents, and general correspondence with accuracy and discretion.
• Schedule meetings, manage calendars, and assist with arranging appointments and internal communications.
• Respond to routine inquiries and direct requests to the appropriate team members in a courteous manner.
• Support data entry, filing, and document tracking to ensure information remains current and accessible.
• Assist with preparing reports, presentation materials, and other administrative documents as needed.
• Monitor office supply levels and help maintain an organized administrative workspace.
• Provide general support to staff and leadership by handling assigned clerical and coordination tasks.• Previous experience in an administrative support or office coordination role.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Clear written and verbal communication skills for effective interaction with staff and stakeholders.
• Proficiency with standard office software and administrative systems.
• High attention to detail and accuracy in recordkeeping, scheduling, and documentation.
• Ability to work independently while also contributing effectively within a team environment.
• Reliable time management skills and a careful approach to handling confidential information.