Executive Assistant

Working at Freudenberg "We will wow your world!" This is our promise. As a global technology group, we not only make the world cleaner, healthier and more comfortable, but also offer our 52,000 employees a networked and diverse environment where everyone can thrive individually. Be surprised and experience your own wow moments. Freudenberg Medical Freudenberg Medical is a trusted Contract Manufacturing Organization (CDMO) partner, delivering high-quality solutions from ideation and market launch to volume production for medical device and pharmaceutical companies. With proven expertise in materials and technologies, Freudenberg Medical offers an extensive range of vertically integrated capabilities: precision molding and extrusions, complex catheters, hypotubes, and coatings. Some of your Benefits 401K Match: Save for retirement with the company's help. Diversity & Inclusion: We focus on providing an inclusive environment and recognize our diversity contributes to our success. Sustainability & Social Commitment: We support social and sustainable projects and encourage employee involvement. Corporate Events: We celebrate success as a team, because only together can we achieve our goals. International Opportunities: Grow in your career through international exchange and global job opportunities. *Candidates must be legally authorized to work in the United States without current or future visa sponsorship* We offer a comprehensive benefits package that includes medical, dental, and vision coverage, retirement savings with company match and paid time-off. Additional details will be shared during the recruitment process. Beverly, MA On-Site Freudenberg Medical LLC payments The expected salary range for this position is $75,000 to $100,000 annually, depending on skills, experience, and qualifications You support our team as Executive Assistant Responsibilities Partnership, Problem-Solving & Confidentiality Serve as a key point of contact for internal and external stakeholders, exercising discretion and professionalism at all times. Anticipate executive needs, identify potential issues, and proactively recommend solutions. Prepare materials for presentations, which require high-level of proficiency with Microsoft Office 365: Outlook, Word, PowerPoint, Excel, Teams, OneDrive, SharePoint and Copilot. Handle highly confidential and sensitive information with exceptional discretion and sound judgment. Support special projects and cross-functional initiatives requiring independent action, analysis, and coordination. Calendar Management & Scheduling Manage and maintain complex, high-volume calendars for members of the Freudenberg Medical leadership team using Microsoft Outlook. Coordinate meetings across multiple stakeholders, locations, and time zones, resolving conflicts and adjusting schedules as priorities shift. Demonstrate superior Outlook skills, including effective use of scheduling tools, calendar sharing, meeting coordination, and follow-up. Prepare agendas, calendar holds, and meeting logistics to ensure efficient use of leadership time. Travel & Logistics Coordination Plan and coordinate complex domestic and international travel, including flights, lodging, ground transportation, itineraries, and visa or documentation requirements as applicable. Manage detailed travel logistics while accommodating individual executive preferences and last-minute changes. Prepare comprehensive itineraries and ensure smooth execution across time zones. Documentation, Meetings & Communications Prepare, format, and maintain professional documentation, reports, and correspondence with a high level of accuracy and attention to detail. Create, edit, and update Excel spreadsheets, PowerPoint presentations, and Word documents to support leadership meetings and operational needs. Coordinate meetings, conference calls, and events, including preparation of materials, agendas, and follow-up items. Maintain organized electronic and physical filing systems for business, financial, and personnel-related documentation. Expense Management & Administrative Operations Prepare, submit, and track executive expense reports, ensuring compliance with company policies and timely reimbursement. Support invoice processing, purchase orders, and other administrative transactions. Maintain organized electronic and physical filing systems for sensitive business, financial, and personnel records. Qualifications High school diploma required; Associate’s degree or equivalent professional experience required. 8+ years of progressive administrative experience, including recent experience supporting senior executives (VP level and above) in a fast-paced corporate environment. Advanced proficiency in Microsoft Office Suite, with demonstrated strength in Outlook calendar management, Excel (spreadsheets, tracking, basic analysis), PowerPoint (presentation preparation and formatting), and Word (documentation and correspondence). Demonstrated expertise in managing complex executive calendars across multiple leaders and competing priorities. Proven experience coordinating complex domestic and international travel arrangements. Extensive experience preparing and managing executive expense reports. Exceptional organizational, time management, and problem-solving skills with outstanding attention to detail. Strong written and verbal communication skills with professional executive presence. Proven ability to work independently, exercise judgment, and adapt quickly to changing priorities. The Freudenberg Group is an equal opportunity employer that is committed to diversity and inclusion. Employment opportunities are available to all applicants and associates without regard to race, color, religion, creed, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, mental or physical disability, genetic information, marital status, familial status, sexual orientation, protected military or veteran status, or any other characteristic protected by applicable law. #J-18808-Ljbffr Freudenberg Medical