Admin Assistant

Excellent opportunity for a Full-time Administrative Assistant!

Reporting to the Property Manager, the Administrative Assistant will assist in managing the daily activities within a community. This position provides an excellent opportunity for a highly motivated individual to learn the business fundamentals and advance in our growing company or further their experience in residential property management.

• Support the Property Manager on site with any delegated administrative, financial and operational tasks.
  


• Provide assistance to the Property Manager including, typing, filing, telephone coverage, property inspections and projects assigned. 
  


• Serves as a liaison between vendors and residents.
  


• Demonstrate proficiency in reviewing, analyzing, legal instruments supporting residential real estate transactions.
  

Primary Duties & Essential Responsibilities:

• Keep track of activity logs and incident reports for the Property Manager.
  


• Assist with answering calls and directing to the appropriate person.
  


• Coordinate HOA information, notices and/or updates.
  


• Ensures all safety precautions and procedures are followed while performing duties.
  


• Assists Property Manager with any special requests, i.e. administrative work, mailings.
  


• Resolve and follow-up on all complaints / issues and report to Property Manager
  


• Maintains a safe and secure environment throughout the property.
  


• Conduct inventory and order supplies.
  


• Multi-task with the ability to complete all delegated tasks in a timely fashion.
  


• Maintain and update vendor and contractor lists.
  


• Ensuring Rules and Regulations of the community are being followed by residents.
  


• Coordinate staff and volunteer participation at community events.
  


• Processing of new purchase, lease and lease extension application and input of new resident information. Program resident clickers and club cards and maintain accurate records.
  


• Maintain updated service contracts and proof of insurance for all properties.
  


• Understand and abstract / research association documents.May be assigned other duties by the Property Manager.
  


• Prepare drafts of the required weekly reports.
  


• Maintain accurate and up to date resident files. 
  


• Any other duties/tasks as directed by Property Manager
  

**Bilingual a plus**

Full-Time Monday 10-5:30, Wednesday 11-5:30, Thursday 11-5:30  Additional hours will be scheduled at another property to complete a full-time workweek.

Pay Rate: Up to $20 DOE

PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THAN 30 MINUTES FROM THE FORT PIERCE AREA