Hybrid Executive Assistant

Job Description

Job Description

This job is posted on behalf of C-Suite Assistants by Top Echelon. A global manufacturing company that has been in operation for over 50 years is looking for an Executive Assistant to support 4 executives. The role is hybrid-4 days in office, Fridays remote.

About the Job: ¨ Arrange and manage monthly meetings, create agendas, manage meeting flow, upload presentations to SharePoint ¨ Coordinate and manage travel arrangements ¨ Liaise with candidates, recruiters, and employees to schedule and coordinate interviews, including travel planning when needed. ¨ Manage onboarding tasks including: computer orientation on day one, scheduling intro meetings, sending upcoming group meeting invites, ensure workspace is ready, etc. ¨ Create purchase orders in SAP, track requisitions and orders for future reference ¨ Review cost center spending report and track spending vs. budget. ¨ Trade Show Support: ordering and shipping trade show and / or promotional materials. ¨ Event planning: internal employee events ¨ Send out customer price notifications ¨ Manage facility front office desk, answer doorbell and receive deliveries (front door and dock) and visitors as needed. ¨ Sort mail, log deliveries and distribute packages, FedEx package/label preparation and pickup arrangements ¨ Point of contact vendors: submit work orders; coordinate timing and completion; invoice management; and purchase order creation in SAP ¨ Act as site safety focal point for office workers. ¨ Coordinate and order catering for business meetings as needed ¨ Order supplies for office and maintain supply area. ¨ Review information quarterly to ensure facility and safety information is up to date

About You: ¨ Minimum of 5 years of administrative experience ¨ BA/BS from a college or university a plus ¨ Experience using SAP, SharePoint, or CRM a plus ¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) ¨ Able to create Excel spreadsheets ¨ Flexible team player, willing to step in and assist as needed. ¨ Strong communication skills: written and verbal

Salary, Benefits (medical, dental vision), 401K, Paid Vacatio Hours: 7:30 AM-4:00 PM