Office Coordinator
$22 - $28 per hourLHH
Office Coordinator
LHH is seeking detail-oriented and customer-focused Office Coordinator to join our clients' growing team. This position plays a critical role in supporting daily office operations while ensuring service jobs are invoiced accurately and promptly. The ideal candidate will be organized, proactive, and comfortable balancing billing responsibilities, customer communication, and administrative support. If you enjoy working in a fast-paced environment, solving problems, and keeping processes running smoothly, we'd love to hear from you.
Key Responsibilities
- Generate and process customer invoices from completed service tickets
- Review job documentation to ensure accuracy prior to invoicing
- Distribute invoices via email and mail
- Record customer payments and maintain accurate billing records
- Assist with accounts receivable activities and collection efforts
- Reconcile billing information and resolve invoice discrepancies
- Answer incoming calls and provide professional customer support
- Respond to customer inquiries via phone and email
- Maintain organized customer files and office records
- Support daily administrative and clerical functions
- Coordinate with technicians to obtain missing documentation and service information
- Ensure customer information and records remain accurate and up to date
- Assist in developing and improving office procedures and workflows
- Support the implementation of new technology and software systems
- Identify opportunities to improve efficiency and organization
- Maintain accurate data entry and documentation across systems
- Provide general support to leadership and operations teams as needed
Qualifications
- Previous experience in billing, invoicing, accounts receivable, office administration, or customer service
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word
- Ability to prioritize multiple projects and meet deadlines
- Strong organizational and problem-solving skills
Pay/Benefits
- $22/hr - $28/hr depending on experience
- Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees with the flexibility to choose the type of coverage that meets their individual needs
Vacancy posted 2 days ago
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