Administrative Assistant

Job Description

Job Description

Summary: 

We are seeking a dependable and highly organized Administrative Assistant to support daily operations across the office while reporting to the HR department. This role is essential to maintaining a well-functioning, responsive, and professional work environment by providing administrative support, coordinating office activities, and assisting with employee-related processes.

This position will interact with employees at all levels and external partners, ensuring efficient operations and a positive experience across the organization. It is well-suited for someone who thrives in a fast-paced environment, enjoys supporting multiple functions, and is eager to grow within administrative or HR-related responsibilities.

Essential Duties and Responsibilities:

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

• Serve as a central point of contact for day-to-day office operations and administrative needs
• Maintain office organization, including supplies, common areas, and overall workplace functionality
• Coordinating meetings, calendars, conference rooms, and general office logistics
• Provide administrative support to the HR department, including onboarding preparation and employee documentation
• Assist with new hire Day 1 logistics and support employee-related processes as needed
• Maintain accurate records and organize documentation efficiently
• Support internal communications and help ensure timely information flow across the organization
• Coordinate company events, meetings, and employee engagement activities
• Communicate professionally with:

• Internal stakeholders (team members, leadership, hiring managers)
• External partners (vendors, staffing agencies, service providers)

• Manage multiple priorities and adjust to changing business needs in a high-demand environment
• Demonstrate strong follow-through to ensure tasks are completed accurately and on time
• Identify and support opportunities to improve administrative and office processes

Qualifications:

• 1–3 years of experience in office administration, administrative support, or similar role
• Proven ability to manage multiple responsibilities and prioritize effectively in a fast-paced environment
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Demonstrated ability to provide responsive, high-quality customer service to both internal and external stakeholders
• Ability to maintain confidentiality and handle sensitive information with professionalism
• Proficiency with Microsoft Office (Outlook, Word, Excel) or similar tools

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to handle or touch objects, tools, or controls. The employee is frequently required to sit. The employee is occasionally required to stand, walk, talk, or hear.

AROW is an Equal Opportunity and Human Rights Employer and complies with Federal and State/Provincial regulations at all U.S. and Canadian locations.

The above statements reflect the general details necessary to describe the functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.