Administrative Assistant

Administrative AssistantChicago, ILFor more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!Cardenas Marketing Network ("CMN") is a growing organization seeking a highly organized and dependable professional to provide administrative support. The ideal candidate is detail-oriented, collaborative, and comfortable managing multiple responsibilities while maintaining professionalism, discretion, and clear communication. This position supports a range of administrative functions, including scheduling, writing and editing, coordinating information, organizing files, and communicating updates to relevant team members. The role also works closely with the Executive Assistant to support day-to-day organizational and administrative needs. The ideal candidate will bring strong administrative skills, sound judgment, initiative, and the ability to manage priorities effectively.Administrative ResponsibilitiesActs as a point of contact and direct representative of the CEODemonstrates efficient time management while maintaining several projectsDrafts, edits, and proofreads documents and reportsPerforms regular audit of contact informationOrganizes and coordinates meetings including taking minutes, distributing relevant materials, communicating and implementing logistics for internal and external meetings such as venue, transportation, and technology setupMaintains physical and digital filing systems to ensure easy access to important documents, contracts, and reportsExercises discretion related to all confidential Company informationManages and regularly updates the central touring calendar regarding new show announcementsKeeps records on all CMN vehicles and ensures registration and insurance is up to dateCreates and audits all CMN event memorabilia and Company apparelExecutes monthly expense reports, including reimbursement and reconciliationActs as a point of contact for press inquiries and publicationsBuilds and maintains positive relationships with clients, vendors, and employeesFacility Management ResponsibilitiesOversees general office operations, including ordering supplies, managing office equipment, etc.Supports the executive assistant in overseeing the building maintenance staff to ensure the facilities are correctly maintainedCoordinates maintenance and facility repairs when neededWorks with maintenance team to ensure maintenance related appointments are scheduled (i.e., elevator inspections, safety equipment inspections, etc.)Supports the executive assistant with identifying and executing facility improvementsWorks with maintenance staff to ensure all CMN vehicles receive regular maintenancePersonal Assistant ResponsibilitiesManages the CEO's calendar, schedules meetings, appointments, travel arrangementsImplements utmost discretion with sensitive and confidential information in all matters related to the CEO's officeMaintains incoming and outgoing communications on behalf of the CEO, including phone calls, emails, and written correspondenceAssists the executive assistant with travel arrangements for CEO and family, including booking flights, accommodations, ground transportation, managing travel itineraries, and ensuring all necessary travel documents are in orderConducts research and presents information on several topics as requested by the CEO in a timely mannerAssists in purchasing personal or business-related supplies when requestedWhat You Bring to the TableBachelor's degree preferred (Communication, Business, Marketing)At least 1-3 years of administrative or personal assistant experienceBilingual Spanish both verbal and written requiredStrong computer skills required and high proficiency in Microsoft (Word, Excel, PowerPoint, Outlook.)Elevated level of written and verbal communication skillsKnowledge of general office procedures, concepts, and practicesStrong time management and organizational skills; ability to meet tight deadlines and handle multiple projects simultaneously; ability to organize events and tasks within a limited timeframeQuick comprehension skills, with the ability to distill and communicate substantial amounts of information effectivelyReliable transportation and a valid passportModerate understanding of supply management and schedule managementGood understanding of travel logisticModerate experience with event planningWork EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.Physical DemandsThis is a sedentary role; however, some walking, filing, and organization is occasionally required with the ability to lift items around 25 lbs.Payscale: $26.44-$36.05Bonus: This position is eligible for a bonus under the current bonus plan requirements.Benefits: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.Employer does not offer work visa sponsorship for this position.