Project Administrative Assistant

Project Administrative Assistant

Therma, a Legence company, has continued to redefine the mechanical construction landscapes in California for over 50 years. Renowned for outstanding client service and attention to detail, we balance innovative, facility-specific solutions with a pragmatic, cost-conscious approach. Today, the firm employs more than 1,100 people in 3 regional offices, and its clients represent a diverse range of market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial and Data Center facilities. Our culture is open, innovative, collaborative, and fun all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions. We create an environment that empowers & challenges employees, giving them the greatest opportunity to succeed.

We are seeking a Project Administrative Assistant with a passion for organization, project coordination, and driving operational excellence. This role is a great opportunity for a detail-oriented professional who thrives in a fast-paced construction environment and enjoys working alongside a dynamic team.

Key Responsibilities:

• Provide direct support to Project Managers and the project team, ensuring smooth operations and project success.
• Manage RFIs, Change Orders, Submittals, O&Ms, and drawings, maintaining precise documentation.
• Collaborate with internal and external stakeholders, ensuring seamless communication and coordination.
• Assist with project scheduling, tracking deadlines, and ensuring timely completion of deliverables.
• Maintain meticulous records, correspondence, and project documentation to support job site operations.
• Handle multiple tasks simultaneously and work effectively under time constraints in a fast-paced environment.
• Demonstrate exceptional attention to detail and problem-solving skills.
• Perform additional administrative duties as required to support project success.

Qualifications & Skills Required:

• 1+ years of experience in construction project administration, specializing in:
• RFIs, Change Orders, Submittals, O&Ms, and construction documentation.
• Proficiency in key software tools, including:
• Excel, BlueBeam, and Microsoft Office, Procore.
• Strong organizational and communication skills, with the ability to multi-task effectively.
• Excellent interpersonal skills to collaborate with internal teams, clients, and subcontractors.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.

Compensation: $25-$32, depending on experience.