Executive Assistant

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Client Overview:

Our client, a prominent cultural and educational institution in Corona, Queens, is seeking a polished, proactive, and highly organized Executive Assistant to support the Chief Executive Officer. This is an exceptional opportunity for an experienced EA who enjoys mission-driven work and thrives in a collaborative, fast-paced environment. The ideal candidate is personable, detail-oriented, and capable of managing competing priorities while serving as a trusted partner to executive leadership.

Salary/Hourly Rate:

$35/hr - $38/hr
$70k - $80k (Annually upon conversion)

Position Overview:

The Executive Assistant will provide comprehensive support to the CEO, managing complex calendars, coordinating travel, preparing executive communications, and overseeing high-level projects. This role requires exceptional judgment, strong writing abilities, and the confidence to prioritize effectively while anticipating leadership needs. Candidates must be self-motivated, highly organized, and comfortable working onsite in Corona, Queens, with flexibility to accommodate occasional schedule changes based on executive priorities.

Responsibilities of the Executive Assistant:

• Manage a complex executive calendar and prioritize meetings and commitments.
• Coordinate domestic and international travel arrangements and detailed itineraries.
• Prepare correspondence, reports, presentations, meeting materials, and briefing documents.
• Screen calls, emails, and requests while exercising discretion and sound judgment.
• Coordinate executive meetings, board-related activities, and special events.
• Process expense reports and maintain organized financial records.
• Track projects, deadlines, and action items on behalf of the CEO.
• Serve as a liaison between executive leadership and internal/external stakeholders.
• Assist with research, project management initiatives, and strategic priorities.
• Maintain confidential files and sensitive information with the highest level of professionalism.

Required Experience/Skills for the Executive Assistant:

• 5+ years of Executive Assistant experience supporting senior leadership or C-suite executives.
• Exceptional written and verbal communication skills.
• Strong project management and organizational abilities.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience managing complex calendars, travel arrangements, and executive priorities.
• Ability to work independently, take initiative, and anticipate needs.
• Outstanding attention to detail and follow-through.
• Professional, warm, and highly personable demeanor.

Preferred Experience/Skills for the Executive Assistant:

• Experience within nonprofit, educational, cultural, museum, or mission-driven organizations.
• Board support or executive committee experience.
• Event coordination and stakeholder engagement experience.
• Strong writing and editing background.

Education Requirements:

• Bachelor's degree is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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EOE/M/F/D/V/SO