Administrative Assistant to the College Guidance

Administrative Assistant To The College Guidance

Saint Andrew's School - Boca Raton, FL 33434

Overview

Position Type: Full Time

Description

Saint Andrew's School is an independent, co-educational school for grades PK-12, Saint Andrew's is both a day school and a boarding school, educating students from across the United States and throughout the world. As a college preparatory school in the Episcopal tradition, Saint Andrew's welcomes students of all faiths, customs, cultures, and beliefs. Honor Above All, academic excellence and education in Mind, Body, and Spirit reflect Saint Andrew's experience. We are committed to educating the whole child while instilling a dedication to lifelong learning.

Saint Andrew's School seeks employees who are committed to our mission to provide educational excellence in an inclusive community, fostering lifelong learning and nurturing each individual in mind, body, and spirit in the Episcopal tradition. We encourage applications from individuals whose backgrounds and experiences will help us promote an inclusive school culture. We are committed to respecting the dignity of each member of our community, and we strive to recruit a diverse and talented faculty and staff.

Position Summary: This position will involve working as a cooperative member of the College Guidance Office team.

Duties and Responsibilities:

• Greets visitors and office constituents such as students, parents, college admission representatives, faculty, and staff
• Answers the office's main telephone lines
• Manages the daily calendar for office and assists setting college counselors appointments with students and parents.
• Performs other clerical tasks upon the request of the Director and other professional staff members.
• Manage and operate College Guidance database system (Scoir)
• Assist with management and orchestration of annual Sunshine Invitational College Fair
• Manage Bright Futures Scholarship program for senior students
• Organize all counselor and teacher recommendation letters for senior students
• Assist in organization of all office programs
• Create and manage annual office calendars for Sophomore, Junior and Senior classes
• Performs other duties essential to the operation of the office at the request of the Director of College Guidance

Qualifications

• Bachelor's degree preferred
• 3-5 years of related work experience
• Strong verbal and written communication skills
• Excellent organizational and public relations skills
• Ability to plan and problem solve
• Strong interpersonal skills with a positive, professional, and friendly demeanor
• Advanced proficiency in MS Office, Google Workspace, and information/database management (including data import/export). Tech-savvy, adaptable, and eager to learn evolving technologies related to the internet, office, and document management software applications.
• Ability to work effectively with people of diverse backgrounds and promote a positive working environment
• Commitment to a growth mindset and continuous professional development
• Strong work ethic

Physical Demands: Must be able to sit, stand, walk, bend, lift, and for the majority of the work day. May be required to lift up to 25 pounds.

Saint Andrew's School is committed to providing equal opportunity in all employment practices without regard to age, gender, race, religion, color, sexual orientation, gender identity or expression, national origin, ancestry, citizenship status, marital or familial status, pregnancy, disability or handicap, genetic information, military status, or any other protected status in accordance with the requirement of all federal, state, and local laws.

Saint Andrew's is a drug-free workplace. All employees must successfully maintain an acceptable Level II criminal background check. Saint Andrew's School may, in its discretion, modify or adjust the position to meet the school's changing needs.