Executive Assistant

Our client, an established private investment firm, is hiring an organized, polished, and proactive Executive Assistant/Office Manager to support its leadership team and oversee day-to-day office operations. This is a highly visible role that blends executive support, office management, event coordination, and investment process administration. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced professional environment. They are comfortable juggling multiple priorities, communicating with executives and external stakeholders, and taking ownership of projects from start to finish. This is an opportunity to join a close-knit, high-performing team where you\'ll play an integral role in the firm\'s daily operations and continued success! Responsibilities Provide administrative support to the leadership team Coordinate travel-related logistics, meeting space, catering, and materials Assist with employee onboarding and offboarding Coordinate internal meetings, client events, and company gatherings Organize recurring team meetings and prepare meeting materials Assist with planning employee events and company celebrations Proofread and format presentations and marketing materials Support external communications and maintain marketing collateral Oversee office supplies, kitchen inventory, and general workplace organization Welcome visitors and coordinate office access Manage the firm\'s investment pipeline using the CRM platform Maintain relationships and records for business development contacts and referral sources Coordinate communications with external stakeholders regarding investment opportunities Maintain accurate CRM records, contacts, and pipeline activity Generate reports and assist in improving CRM workflows and reporting Qualifications Bachelor\'s degree required 2-4+ years of experience supporting executives, office operations, or professional services teams Previous experience within private equity, investment banking, asset management, financial services, or another professional services environment strongly preferred Experience with CRM platforms (DealCloud or similar preferred) Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) Exceptional organizational, communication, and time-management skills Ability to manage multiple priorities while maintaining accuracy and attention to detail Professional, polished demeanor with strong judgment and discretion handling confidential information Self-starter who enjoys working both independently and collaboratively #J-18808-Ljbffr