Administrative Specialist

AgencyAdult CorrectionDivisionCOO - OPS - Institutions OperationsJob Classification TitleAdministrative Associate II (S)Position Number60062958GradeNC02About UsThe NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!Description of WorkKnowledge Skills and Abilities/Management PreferencesThis position is located at Craven Correctional Institution in Vanceboro, NC, Craven County. The prison is a Medium Custody Adult Male Felon Diagnostic Processing Center which houses 850 offenders. Employees in this class provide clerical support to the Associate Warden for Custody / Operations and the staff in that section.Key Duties Include:Typing, answering telephone, transcription of dictation, making copies, etc.Support is provided to the AW for Custody as well as approximately 250 custody employees within the sectionFrequently composes correspondence independent of rough drafts and prepares minutes for meetings and provides confidential clerical support to the entire custody sectionProcesses and acts on confidential information; maintains calendar for the AW for CustodyCoordinates mail delivery for the Custody SectionResponsible for uploading various types of documentation and reports into electronic and web-based database tracking systemsPrepares Emergency Leave Packages, maintains/updates the custody shift rosters and manager on-call rostersTracks disciplinary actions and approved facility incident reportsProficiently use computers, dictation equipment, copy machines, fax machines, telephones and other standard office equipmentProficiently use Microsoft Word and be able to type at least 50 WPMGood written and verbal communication skills and ability to work under sometimes stressful conditions resulting from time constraints and expected deadlinesKnowledge Skills and Abilities/Management PreferencesSalary Range: $ 31,200 - $51,249Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:Documented knowledge of human resource, personnel functions.Documented experience using Microsoft Officer and/or any related software.Documented experience carrying out both oral and written instructions.The Posting will close at 11:59 P.M. the night before the end date.State Benefits Information :The State of North Carolina offers a comprehensive benefits package including:Health Insurance optionsRetirement PlansNC Flex Supplemental BenefitsPaid Vacation, Sick, and Community Service LeavePaid Parental LeaveVisit the State Benefits website for additional information.Note to Current State Employees :The salary grade for this position is NC08 . State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase May result.About the Division of Institutions :The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.Supplemental Application Information :The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:Complete education history (including high school)Full work experience detailsCertificates and licenses, if applicableEducation must be from appropriately accredited institutions.Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.Applicants may be subject to a criminal background check and drug screen.If multiple applications are submitted, only the most recent application received before the closing date will be considered.Education Equivalency Verification:The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at .Veterans’ and National Guard Preference:Applicants seeking Veteran's Preference must attach a DD-214 Member- 4 Form (Certificate of Release or Discharge from Active Duty) to their applications.Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD - 256 or NGB - 22, along with the state application.PREA Requirement:The NCDAC must adhere to the US Department of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NCDAC: PREA Hiring and Promotion ProhibitionsADA Accommodations:Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Vickie Denise ShawEmail:View email address on click.appcast.io #J-18808-Ljbffr