Document Control Specialist

Job Description

Job Description

Position: Document Control Specialist

Location: Santa Ana, CA
Department: Quality
Reports To: Quality Manager
Classification: Non-Exempt
Shift: Monday–Friday, 7:00 AM – 3:30 PM
Compensation: $25.00–$28.00 per hour DOE
Employment Type: Direct Hire or Contract-to-Hire

Now Hiring: Document Control Specialist (Santa Ana, CA)

FLAG's mission is to show our contractors & clients the best this industry can offer by upholding our principles of leadership, service, and exceptionalism.

A confidential manufacturing company is seeking a detail-oriented  Document Control Specialist to support its Quality Department. This role is responsible for maintaining and organizing controlled documentation, ensuring records are accurate, current, and readily accessible. The ideal candidate is highly organized, proficient in Microsoft Office, and comfortable working with both electronic and paper-based filing systems in a manufacturing environment.

1. Job Summary

The Document Control Specialist is responsible for managing quality documentation and records in accordance with company procedures. This position works closely with the Quality team to ensure controlled documents are properly maintained, distributed, filed, and archived while supporting compliance and operational efficiency.

The successful candidate will possess excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities while maintaining document accuracy and confidentiality.

2. Essential Duties & Responsibilities

Document Control

• Maintain, organize, and control quality documents and records.
• Process document revisions and ensure current versions are distributed appropriately.
• Maintain both electronic and paper filing systems, ensuring documents are accurately filed and easily retrievable.
• Archive obsolete documents in accordance with company procedures and retention requirements.

Quality Department Support

• Support the Quality Department with document updates, record maintenance, and administrative tasks.
• Ensure documentation complies with internal quality standards and established procedures.
• Assist with preparing documentation for audits and inspections.
• Coordinate document requests from internal departments.

Administrative Support

• Create, update, and format documents using Microsoft Office applications.
• Maintain logs, spreadsheets, and document tracking records.
• Verify documentation for completeness and accuracy before filing or distribution.
• Perform general administrative and document control duties as assigned.

3. Qualifications

Required

• High school diploma or equivalent.
• Minimum of one (1) year of document control, administrative, records management, or related experience.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Ability to prioritize multiple tasks in a fast-paced environment.

Preferred

• Experience supporting a Quality Department in a manufacturing environment.
• Previous document control experience with controlled quality documentation.
• Familiarity with document management systems and quality standards.
• Experience maintaining both electronic and paper filing systems.

4. Physical Requirements

• Prolonged periods of sitting while working at a computer.
• Frequent use of a computer, keyboard, mouse, and office equipment.
• Occasional standing, walking, bending, and reaching to retrieve or file documents.
• Ability to occasionally lift up to 20 pounds when handling file boxes or records.

5. Working Conditions

• On-site position located in Santa Ana, California.
• Office environment within a manufacturing facility.
• Monday–Friday, 7:00 AM–3:30 PM schedule.
• Position available as either Direct Hire or Contract-to-Hire.