Administrative Assistant

Job Description

Job ID#:

27002

Job Category:

Administrative/Clerical

Position Type:

Contract/W-2

Duration:

2 years

Administrative Assistant

Location:New York, NY

Contract Duration:Up to 2 Years

Schedule:Monday–Friday, 40 Hours per Week

Pay Rate: $22.00–$30.00 per Hour

Position Overview

We are seeking a highly organized and dependableAdministrative Assistantto provide comprehensive administrative and operational support to the Executive Staff, Director of Quality Management, and clinical teams within the facility. This position plays an important role in coordinating schedules, facilitating communication, maintaining meeting documentation, and supporting day-to-day departmental operations.

The ideal candidate will have excellent organizational and communication skills, strong attention to detail, and the ability to effectively manage multiple priorities in a professional and fast-paced environment.

Key Responsibilities

• Provide administrative support to Executive Staff and facility leadership.

• Schedule and coordinate appointments, meetings, and other administrative activities.

• Manage and route messages and communications from outside collateral providers to appropriate staff members.

• Facilitate communication among various departments and facility staff.

• Take accurate and organized meeting minutes during important facility meetings and distribute documentation as appropriate.

• Assist with ensuring adequate departmental coverage is maintained on a day-to-day basis.

• Support the Director of Quality Management with administrative activities related topre- and post-Joint Commission survey visits.

• Coordinate and schedule meetings involving leadership, administrative, and clinical staff.

• Assist clinical staff with administrative needs and communication.

• Facilitate communication among clinicians regarding various clinical evaluations, particularly during theadmission and discharge processes.

• Assist with tracking and coordinating information required for clinical evaluations and related administrative processes.

• Maintain organized records, correspondence, meeting documentation, and other administrative materials.

• Provide general administrative support to facility staff as needed.

• Perform other related duties and special projects as assigned.

Qualifications

• High School Diploma or equivalent required.

• Previous administrative, clerical, healthcare, or office support experience preferred.

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Ability to communicate effectively with executives, clinical staff, facility employees, and outside providers.

• Strong attention to detail and accuracy.

• Ability to maintain confidentiality when handling sensitive facility and clinical information.

• Ability to coordinate multiple schedules, priorities, and deadlines.

• Professional demeanor and strong interpersonal skills.

• Ability to work independently while also functioning effectively as part of a team.

Ideal Candidate

The ideal candidate is a professional, organized, and proactive administrative support professional who can effectively coordinate schedules, manage communications, document meetings, and assist both leadership and clinical teams. Experience in a healthcare or facility environment is a plus, particularly for candidates familiar with quality management, admissions/discharges, clinical coordination, or regulatory survey preparation.

This is an excellent opportunity for an experienced Administrative Assistant who enjoys working in a fast-paced environment and providing professional support to both office staff and the public.

If interested in exploring this great opportunity, please apply directly at

Veterans are encouraged to apply.

Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors.

Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.

#IND-1

Job Requirements

Minimum Security Clearance:

No