Executive Assistant

Provide comprehensive executive support to the Founder/CEO across multiple companies, business ventures, and initiatives Proactively manage a complex executive calendar, appointments, meetings, and competing priorities Protect the CEO’s time by determining priorities, resolving scheduling conflicts, and appropriately managing lower-priority requests Prepare thoroughly for meetings by gathering materials, identifying outstanding issues, and ensuring the CEO has the information needed to make decisions Coordinate meeting agendas, participants, logistics, notes, action items, and follow-up Track commitments, deadlines, deliverables, and follow-up items through completion Attend and lead meetings when appropriate, documenting decisions, responsibilities, and next steps Coordinate detailed domestic and/or international travel, including flights, accommodations, transportation, itineraries, and contingency planning Draft, edit, and proofread executive correspondence, reports, presentations, summaries, and other materials Conduct research and compile information to support business and executive decision-making Serve as a key point of coordination between the CEO and employees, leadership, clients, vendors, and other external stakeholders Support projects and priorities across multiple businesses and help ensure information moves effectively between teams Create and maintain project trackers, timelines, task lists, and status reports Support new business ventures, transitions, events, acquisitions, and other strategic initiatives Identify potential scheduling, communication, or operational issues before they become problems Handle sensitive and confidential business, employee, and executive information with discretion Maintain organized electronic records, executive files, contact information, and recurring deadlines Assist with routine administrative responsibilities as needed; this individual must be equally comfortable with high-level executive work and basic administrative tasks Qualifications 5+ years of experience directly supporting a CEO, C-suite executive, founder, president, owner, or other senior leader Experience supporting executives in a regulated, highly confidential, or complex business environment strongly preferred Exceptional calendar management, organization, and time-management skills Demonstrated ability to manage a busy executive with significant competing priorities Strong meeting preparation, follow-through, and action-item management skills Excellent written and verbal communication skills Exceptional attention to detail Strong judgment, discretion, and ability to handle highly confidential information Ability to anticipate needs and work independently without waiting for detailed direction Comfortable taking ownership of projects from beginning to end Highly adaptable and able to shift between different companies, industries, projects, and priorities Strong problem-solving skills and ability to remain composed in a fast-paced environment Proficiency with Microsoft Office, Google Workspace, and common business technology Ability to quickly learn new software and systems Genuine interest in the organization’s work and immigration-related mission #J-18808-Ljbffr