Administrative Specialist

Overview

A venture capital firm that invests in early-stage software and Biotechnology companies is seeking a Senior Administrative Assistant to join their team in a dynamic role. This position will support the multiple client-facing executives as well as a few members of the Human Resources department, assist with all administrative functions and ensure the office is running smoothly.

Responsibilities

• Calendar and expense management for multiple executives, including: Senior Directors, Analysts and other executives within the firm
• Responsible for travel arrangements, domestic and international, and developing complex itineraries, and agendas to include all meetings, times, locations, air or train travel, and car service
• Act as a point person when members of the team are traveling by responding to various inquiries in a timely fashion
• Arrange and coordinate meetings, venues, vendor management, room setup, prepare materials and arrange necessary audio/visual equipment
• Support internal and client events including but not limited to: Annual Meetings, CEO Conference, Holiday Party, Talent Development Initiatives, and process improvement initiatives
• Act as a member of the administrative team; this includes coordinating with and providing coverage for other assistants as needed
• Complete and ad hoc admin or project work as requested by professionals / team members

Qualifications

• Bachelors degree
• At least 2+ years of administrative experience
• Experience working in a start-up is a plus
• Must be able to prioritize competing demands in a fast-paced environment
• Close attention to detail
• Strong communication and interpersonal skills

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.