Administrative Assistant // Tallahassee, FL // Onsite

Administrative Assistant

Location: 2020 Capital Circle SE Tallahassee, FL 32399 Duration: 12+ months contract

Work Environment: In-Office - Professional office environment Dress Code: Business Casual

Candidate Responsibilities:

• Providing administrative support to the Chief of Medical Services
• Assist with daily administrative operations in the Division of Childrens Medical Services as directed by the Department
• Answer and re-direct calls on a multi-line phone system as directed by the Department
• Sort and distribute (internal and external) mail as directed by the Department
• Greet and assist visitors in finding the correct destination as directed by the Department
• Ensures compliance with DOH policies and procedures
• Assists the Bureau Chief in coordinating daily operational functions within the Division
• Coordinates, reviews, edits, and formats outgoing correspondence
• Drafts, formats, and completes routine memos and letters within established timeframes
• Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff
• Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials
• Coordinates and makes arrangements pertaining to conference calls
• Attends staff and other meetings as required

Ability to speak and understand English Required Must have High School Diploma Required Experience as an administrative assistant with Executive Management or Department Leadership Required 1 Years Professional customer service experience in an office setting Required 1 Years Proficient using Excel, Word and PowerPoint Required 3 Years Experience coordinating travel arrangements, preparing itineraries and submitting travel reimbursements Required 6 Months Experience scheduling meeting rooms and preparation of agendas, materials. Required 6 Months Proficient in verbal and written communication Required Excellent organizational skills Required Proficient in multitasking Required