Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to support senior leadership in Delray Beach, Florida through a Contract position. This role focuses on keeping schedules organized, coordinating meetings, and managing travel logistics so executives can stay focused on business priorities. The ideal candidate is highly organized, detail-oriented, and comfortable handling multiple administrative tasks with accuracy and discretion.

Responsibilities:
• Manage complex executive calendars, balancing shifting priorities and ensuring appointments are scheduled efficiently.
• Arrange domestic and international travel plans, including transportation, lodging, and itinerary preparation.
• Coordinate meeting logistics for leadership, including scheduling, room reservations, and distribution of materials.
• Monitor schedule changes and communicate updates promptly to internal and external stakeholders.
• Prepare organized travel and meeting details so executives are equipped for daily activities and business commitments.
• Support day-to-day administrative operations with careful attention to deadlines, confidentiality, and follow-through.• Proven experience providing administrative support to executives or senior leadership.
• Strong ability to manage calendars and resolve scheduling conflicts in a fast-paced environment.
• Experience booking and coordinating business travel with a high degree of accuracy.
• Ability to organize executive meetings and handle related logistics professionally.
• Excellent written and verbal communication skills.
• Strong attention to detail, time management, and problem-solving abilities.