Administrative Assistant

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary:

We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Barrington office at 754 W. Northwest Highway, Barrington, IL 60010.

This is a full-time, on-site position with expected hours M-F 8:30am-5pm (not a remote position).

Essential Duties & Responsibilities:

• Compile property transaction files for contracts and verify the information.

• Maintain paperless files with dot loop for all transactions through close.

• Obtain missing information as required and follow through with all parties

• Compile packets, recruiting, listing, buyer and rental, and maintain online file flow and marketing materials

• Answer phones.

• Open and distribute daily courier items.

• Distribute and prepare incoming and outgoing mail.

• General office support functions including greeting customers and maintaining office appearance, opening and closing.

• Pull reports as directed by sales manager, staff and agents

• Process and monitor marketing agreements from inception to close.

• Process buyer rep agreements.

• Data entry.

• IT/Tech support

Requirements:

• Real estate knowledge is a plus

• Strong written and verbal communication skills

• Ability to multi-task & prioritize

• Strong computer skills - including Google platform and Microsoft Office

• Attention to detail

• Ability to work independently and with a team

• Professional appearance

• Proactive

Skills & Experience:

• High school diploma or equivalent required.

• Previous real estate experience preferred

• Administrative assistant experience preferred.

Salary Range

$40,000-$45,000

Benefits

Medical, dental, vision, PTO, VTO